Job Description
Job Description
We are looking for an experienced Accounts Payable Specialist to support day-to-day payables operations for a division of a multinational company in Cypress. This Long-term Contract opportunity is ideal for someone who brings strong invoice processing expertise, sound judgment around approvals and coding, and a consistent focus on accuracy and timeliness. The person in this role will help keep payment activity organized, compliant, and aligned with company policies while working collaboratively across accounting and vendor contacts.
Responsibilities:
• Manage the full payment cycle for vendor invoices, employee reimbursements, intercompany items, and other approved disbursement requests.
• Examine supporting documents and authorization details before releasing payments, ensuring each transaction follows established approval limits and internal controls.
• Apply accurate general ledger coding and confirm that invoices and payment requests meet company policies and accounting standards.
• Validate invoice packages through three-way matching by comparing invoices to authorized purchase orders and receiving records before processing payment.
• Schedule payments with attention to due dates, negotiated terms, and available discount opportunities to improve cash management.
• Prepare and distribute checks and electronic payments, including ACH and wire transfers, while securing the required approvals and maintaining proper documentation.
• Reconcile vendor accounts, respond to payment inquiries, and maintain productive relationships with external suppliers and internal business partners.
• Set up new vendors, assign vendor records, and maintain supporting tax documentation such as W-9 and W-8 forms along with organized AP files.
• Assist with audit requests, use tax tracking, capital purchase record updates, departmental mail handling, and general administrative support for accounting leadership.
• At least 5 years of hands-on accounts payable experience in a fast-paced accounting or finance environment.
• High school diploma required; additional coursework in accounting or finance is preferred.
• Demonstrated experience with invoice coding, accounts payable processing, check runs, ACH payments, and three-way matching.
• Strong attention to detail with the ability to review documentation carefully and maintain a high level of accuracy.
• Ability to stay organized, manage multiple priorities, and consistently meet deadlines with minimal supervision.
• Detail-oriented, dependable, and proactive in approach to work, with a solid sense of accountability and follow-through.
• Comfortable maintaining filing systems and organized financial records in accordance with standard procedures.