Job Description
Job DescriptionDescription:
Valpak Clipp is seeking an experienced Senior Payroll Coordinator to join our expanding team!
This is a hybrid role - reporting to the St Petersburg office 3-4 days per week.
Key Responsibilities:
- Process and manage standard bi-weekly, as well as off-cycle payrolls for all employees in all companies in accordance with company policies and federal/state regulations.
- Ensure accurate calculations of wages and resolve discrepancies.
- Timekeeping for all companies: review timecards for accuracy, time/coding errors, and potential employee issues. Train employees/managers on timecard process and policies, as necessary.
- Maintain and update payroll records, employee information, compensation, and tax data in all systems. Review all changes for accuracy and completeness.
- Process all payroll/personnel changes for each payroll, including new hires, terminations, leave of absence, tax changes, benefit deductions, etc.
- Assist in tax registration and record keeping for all companies.
- Process wage garnishments, including setting up the deduction in the payroll system and responding to orders.
- Prepare and file payroll tax reports, W-2s, and other required filings in compliance with federal, state, and local tax laws when necessary.
- Collaborate with HR and Accounting departments to ensure seamless integration of employee data and financials.
- Respond to employee inquiries and resolve payroll issues.
- Paycheck distribution for employees without direct deposit.
- Assist with the posting of monthly journal entries for accounting month-end close.
- Assist with special projects and other work-related duties as needed or required.
- Maintain the confidentiality of payroll information and uphold data protection standards.
- Stay current on changes in payroll laws and regulations.
Requirements:
Education/Experience:
- Minimum 4-5 years in a related role within Payroll, HR, and/or Finance.
- Paylocity and SAP experience is a plus.
Requirements and Qualifications:
- Knowledge of standard payroll practices, laws, and regulations.
- Confidentiality in working with sensitive information.
- High attention to detail.
- Strong organizational and time management skills.
- Excellent verbal and written communication
- Ability to prioritize work
- Good follow-up techniques
- Proficiency in the Microsoft Office Suite
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