Admin Coordinator - Multi Family Construction

Job Description

Job Description

Construction administration involves overseeing administration duties which includes documentation, communication, and coordination throughout the construction process. Key duties can include:

• Support Project Coordinator in certain aspects of her position.

• Administrative widespread support for two of our upcoming projects

• Print plans for the VP of Multifamily /Team

• Schedule meetings for projects through Microsoft outlook

• Take meeting Notes in detail, be prepared to share with the team.

• Maintain/Create Contact List for the projects.

• Filing, emailing, taking phone calls if necessary.

• Prepare Acceptance Letters for field teams.

• Maintain documentation and careful data entry of items.

• Help maintain key follow up items throughout the project with the project coordinator.

*Subject to Additional duties as the projects progress.

Qualifications for Construction Administrative Assistant

• Ability to work and engage in a diverse environment with limited supervision.

• 1-2 years of progressively responsible administrative skills in a construction setting

• Computer literacy with specific familiarity with Microsoft Outlook (including scheduling), Excel, Word, and Adobe

• Ability to work on multiple task and projects with varying degrees of complexity.

• Reliable, punctual, and strong work ethic

• Ability to receive and understand training. Eventually take over training from the Project Coordinator

• Understanding this is an in-office position.