Job Description
Job DescriptionSalary: DOE
About Visions
Visions Management began in 2007 with the goal of reimagining the experience of move management, space planning and FF&E services for our clients. To meet this goal, we built a diverse team of experts from varied backgrounds. Visons is a Certified Women Business Enterprise, Small Business, San Francisco Local Business Enterprise and EcoVadis Bronze Medalist (Universal Sustainability Award).
We are dedicated to fostering a diverse and inclusive environment and believe that diversity drives innovation and creativity, making us stronger as a team. We actively seek unique perspectives and experiences, understanding that they enrich our work and help us better serve our clients. We believe company culture is key to the professional and personal growth of our employees. Visions Management is committed to inspiring our people as a family first company offering an environment that promotes continued education, training, coaching, creativity and bringing ideas to life.
We look forward to learning about you!
About the Team
Visions embedded teams work onsite supporting their client with a variety of services, including move management, event support, space and occupancy planning and more. Team members are uniquely positioned to work within their clients systems and processes, while delivering the excellent service and results that are emblematic of Visions. The employees who make up the Embedded vertical rise to meet the challenge of representing the excellence of Visions for their client.
About the Role
The Campus Re-Stack Project Manager will provide program-level coordination and project management support for Genentechs 2026 Campus Re-Stack initiative, a multi-phase effort to optimize campus occupancy, consolidate teams, and prepare for multiple construction projects.
This role ensures that move sequencing, space readiness, and project dependencies are accurately tracked and communicated across all stakeholder groups. The ideal candidate will be organized, proactive, and confident leading through complexity and bringing structure, visibility, and accountability to a dynamic, campus-wide transformation.
This position is essential to the success of the 2026 Campus Re-Stack and other workplace initiatives.
Position Goals -
- Ensure client satisfaction through clear communication and seamless coordination
- Maintain structure, visibility, and accountability across all project workstreams
- Represent Visions Management with professionalism and excellence
- Foster collaboration between client stakeholders and Visions team members
Responsibilities
Program Coordination & Tracking
- Maintain and continuously update the Campus Migration Plan, ensuring accuracy of key milestones, move projects, and dependencies across buildings and teams
- Lead weekly
Planner/Move Team Tuesday meetings including agenda creation, meeting notes, and issue resolution. - Partner with Client Squads, Space Planners, Move Coordinators, Workforce Services, and Design & Construction to align sequencing, dependencies, and readiness
- Proactively identify risks to schedules, occupancy readiness, and interdependencies
- Maintain project trackers, dashboards, and documentation to communicate progress and highlight key issues
Re-Stack Execution & Readiness
- Gather, consolidate, and maintain the comprehensive Re-Stack scope of work across all impacted buildings and client groups
- Partner with Design & Construction Project Managers to coordinate space readiness activities, including cleanup, reconfiguration, signage, and minor construction
- Track readiness deliverables across multiple sites (e.g., B6, B20, B32, B35, and the Triplex)
- Support scope validation and phasing discussions to ensure unified readiness planning
- Translate occupancy and adjacency plans into actionable move and restack sequences
- Coordinate the timing of group moves and renovation readiness across construction, furniture, IT, and operations
- Support smooth, low-disruption transitions for business units relocating during the restack
Maintain accurate occupancy and move data in
CAFM systems (e.g., Archibus)
Stakeholder Communication & Governance
- Prepare key summaries, decision logs, and milestone updates for governance forums
- Coordinate with Client Squads, Communications Leads, MAC, and Building Managers to ensure clear, timely communication and impacted departments
- Partner with CSP and DSP Systems teams to maintain data accuracy and reporting integrity
About You
You are an experienced project manager who thrives in complex, fast-moving environments. You balance structure and flexibility, bring strong communication skills to every interaction, and are passionate about creating order through process and planning. Youre collaborative, confident leading diverse stakeholder groups, and take pride in helping large initiatives move forward smoothly and successfully.
Requirements -
- 5-7 years of experience in project management, space planning, or move coordination, ideally supporting large-scale campus restacks, consolidations, or occupancy transitions
- PMP certification or equivalent program management training preferred
Qualifications/Skills
- Highly organized and proactive, with proven ability to manage multiple concurrent projects
- Strong communication and interpersonal skills with confidence leading cross-functional meetings
- Excellent analytical and documentation skills
- Ability to problem-solve, adapt, and prioritize in dynamic environments
- Proficient with Google Suite, Monday.com and CAFM systems
- Familiarty with Tableau dashboards, space/utilization data and move analytics
This is a limited-term assignment aligned with a Re-Stack project expected to run through Q1 2027 with the potential for extension. Visions Management offers a comprehensive benefits package including medical, dental and vision insurance; a Simple IRA with company match; paid time off; paid holidays and ongoing professional development opportunities.