Office Administrator - Nonprofit Active Duty & Veterans Organization

Job Description

Job Description

Join a Mission-Driven Team – Office Administrator Opportunity in Washington, DC!

Job Title: Office Administrator
Location: Washington, DC | 4 days onsite, 1 day remote

Overview

Aspen Careers is partnering with a nonprofit healthcare organization serving active duty military families and veterans, during a period of rapid growth and transformation. This is a high-impact opportunity to step into a Director-level Office Administrator role supporting a leadership team driving major expansion initiatives.

Why You Should Apply:

• Play a critical role at the holding company level during a major growth phase

• Work directly with executive leadership including the COO/GC, CEO, and Chief of Staff

• Opportunity to build processes and potentially manage a growing administrative team

• Be part of a mission-driven organization serving military families and veterans

• Join a meritocratic, fast-paced environment where strong performers are recognized and rewarded

Key Responsibilities:

• Manage regulatory filing deadlines and ensure compliance across multiple business lines

• Coordinate across departments including health plan, programs, and fiscal sponsorship operations

• Track, manage, and follow up on key initiatives and action items across leadership

• Serve as a central operational hub ensuring priorities move forward efficiently

• Support executive leadership with high-level administrative and operational needs

• Maintain strong communication across internal stakeholders and ensure accountability

• Potentially manage and mentor a junior administrator (including future expansion)

The Ideal Candidate:

• 8–10+ years of administrative or operation managerial experience (high-pressure environment preferred)

• Highly detail-oriented with exceptional follow-through and deadline management

• Proactive, solutions-oriented mindset — someone who “owns” problems through completion

• Comfortable working across multiple stakeholders and competing priorities

• Strong communication skills with a direct, no-nonsense approach

• Ability to operate at a fast pace with high standards of professionalism

• Military background preferred (especially enlisted)

• Government or regulatory experience is a plus

About The Company:

• Nonprofit organization serving military families and retirees

• Pursuing a major VA contract with potential for 10–20x growth

• Recently underwent major transformation with new executive leadership across the organization

• Collaborative, merit-based culture where “the best idea wins
  

What'sin it for You?

• Competitive salary range

• 4 weeks PTO + 13 paid holidays + 5 sick days

• Great health insurance

• Opportunity for compensation growth based on performance

• High visibility role with significant growth potential

Ready to take your career to the next level? Let's chat!

Call or Text: (380) 210-1067
Email: sbaxter@aspen-careers.com