Job Description
Job DescriptionDescription:
JOB PURPOSE
Do you want to be part of our clinic-based agency that focuses on quality care? ABA Works provides ABA (behavior therapy) services to children & adults; group parent training, and social skills training. We effectively treat learners diagnosed with ASD (Autism) and related disorders.
The Office Manager's duties will be performed virtually for the first 30-90 days and then will transition to in person in the office (4-5 days per week with potential for 1 day to continue working virtually). 25% will involve scheduling, and the other 75% will be scheduling management and office management, including basic HR.
The main responsibilities of the Office Manager are:
- Proactive management of the 2-4 administrators and the organization of the clinic
- HR responsibilities (recruitment, hiring, onboarding)
- Expansion of revenue
- Administrative responsibilities.
OTHER RESPONSIBILITIES:
- Reporting office progress to senior management and working with them to improve office operations and procedures
- Trains and assigns tasks to an administrative assistant, scheduling coordinators as needed
- Suggests solutions for improved efficiency in office workflow
- Engages in proactive management: Identifies what is needed on a macro level for the company; structures the course of the week with the team; assigns tasks and follows up with the team including time management and accurate completion of the task
- Social media engagement
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
- Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications
- Participate actively in the planning and execution of company events
- Ensure filing systems are maintained and current
- Ensure the top performance of office staff by providing them with adequate coaching and guidance
- Allocate available resources to enable successful task performance
- Complete tasks, such as scheduling, when needed
- Determine current trends and provide a review to management to act on
- Perform review and analysis of special projects and keep the management properly informed
WE OFFER:
- Health benefits: Medical, Vision, Dental (30+ Hours)
- 401-K Retirement Plan
- Paid Sick Time (per California mandate)
- Option to work 1 day per week via telehealth
- Accrued Vacation Benefits with incremental increase each year
- Cell phone reimbursement (FT)
- Company laptop (FT)
- CEU reimbursement
- Travel Time Pay and Mileage Reimbursement
- Performance based bonus
- Liability insurance
- Perks Discounts Website to over 30,000 companies
- Career advancement opportunities
WORKING CONDITIONS
The position will be performed 5 days in the office in Lomita. Telecommuting (1 day) is an option. This is a part time position between 20-25 hrs/week.
Flexibility is important. Overtime will be paid according to FLSA regulations.
Requirements:
- Documented experience as an administrator
- Documented experience in basic Human Resource tasks
- Documented experience coordinating or managing administrative staff
- Bachelors’ degree preferred
- Be familiar with the greater Los Angeles, Long Beach, and surrounding areas
- Computer savvy with access to own home office (as needed): computer or laptop, printer, smartphone, and have fast and reliable internet
- Strong aptitude for learning new web-based systems
- Well organized and punctual, able to maintain multiple projects simultaneously, strategically prioritize own work
- Excellent Customer service
- Excellent verbal and written communication skills
- Self-management
- Proactive with a strong work ethic