Job Description
Job DescriptionWe are looking for a detail-oriented Bookkeeper to join our team in Vista, California in a contract capacity with the potential for a permanent role. This position supports day-to-day financial activities while also helping keep office operations organized, responsive, and efficient. The ideal candidate brings strong accounting knowledge, construction billing experience, and the ability to manage multiple administrative priorities with accuracy and professionalism.
Responsibilities:
• Handle day-to-day bookkeeping functions, including processing invoices, tracking outgoing payments, and maintaining accurate financial records.
• Manage incoming payments and customer invoicing, including construction-related billing and AIA billing activities as needed.
• Run payroll on a regular schedule and support certified payroll reporting for applicable projects.
• Reconcile bank accounts and review financial data to help ensure transactions are complete and accurate.
• Oversee essential office coordination tasks such as mail distribution, shipping, supply ordering, equipment needs, and routine vendor follow-up.
• Maintain organized office procedures, schedule meetings and appointments, and provide administrative support that keeps daily operations running smoothly.
• Work with HR and IT teams to support office policies, equipment coordination, and employee workplace needs.
• Build and maintain effective relationships with vendors, service providers, and property management while ensuring invoices are submitted and paid on time.
• Assist with front office coverage, greet visitors when needed, and provide general support to leadership on calendars, projects, and office initiatives.
• Contribute to a safe and well-managed workplace by supporting company events, monitoring office standards, and reinforcing compliance with safety practices.• Proven experience in bookkeeping, accounting support, or office finance roles.
• Hands-on knowledge of Accounts Payable, Accounts Receivable, and bank reconciliation processes.
• Proficiency with QuickBooks and other standard business software tools.
• Experience with construction billing, including AIA billing, is required.
• Ability to process payroll accurately; exposure to certified payroll is strongly preferred.
• Strong organizational skills with the ability to manage office operations and multiple deadlines effectively.
• Clear communication skills and a detail-oriented approach when working with employees, vendors, and visitors.
• Certified Payroll (CPP) designation is a plus.