Job Description
Job DescriptionAccounts Payable RepresentativeJob Type: Temporary (12-Month Assignment)
Pay Rate: $20-22/hour
Location: On-site in Hawthorne, NY | Monday-Friday, 8:30am-4:30pm
Job OverviewMadison Approach Staffing is recruiting for an Accounts Payable Representative for our client's Finance department. Our client is a large healthcare organization seeking an experienced accounts payable professional to manage vendor relationships and process invoices with accuracy and efficiency. This role reviews invoices for compliance, processes payments, maintains vendor records, and ensures fraud prevention while building strong vendor relationships. The ideal candidate has full-cycle accounts payable experience, strong attention to detail, and excellent organizational skills. This is a 12-month temporary assignment.
Key Responsibilities
- Review all invoices for appropriate documentation, contract compliance, and approval prior to payment
- Process check requests and purchase order invoices manually and through imaging ERP system
- Conduct thorough vendor research using government sites and W9 documentation prior to vendor creation or changes
- Implement fraud prevention measures and take action to mitigate risks
- Work collaboratively with Supply Chain Buyers and Receiving department to resolve invoice and PO issues
- Charge expenses to accounts and cost centers by analyzing invoices for compliance with company policies
- Process vendor payments by verifying federal ID numbers, scheduling checks, and ensuring credit for outstanding memos
- Verify vendor accounts by reconciling monthly statements and related transactions
- Respond to vendor inquiries and manage vendor relationships professionally
- Maintain historical records by scanning and linking invoices and attachments in system
- Participate in new system testing, development, and implementation projects
- Complete special projects and other duties as assigned
Required Skills & Experience
- Experience: 4-5 years full-cycle accounts payable experience required; healthcare experience preferred
- Education: Associate degree in Finance, Healthcare Administration, Accounting, or related field preferred
- Attention to Detail: Meticulous accuracy when reviewing invoices and processing payments
- Organization: Strong organizational skills with ability to manage multiple vendor accounts and follow up on outstanding items
- Technology: PC proficiency including Microsoft Outlook, Excel, and Word; strong data entry skills
- Analytical Skills: Ability to analyze invoices, reconcile statements, and resolve discrepancies
- Communication: Excellent interpersonal and written communication skills for vendor relationship management
- Teamwork: Collaborative approach working with Supply Chain, Receiving, and Finance teams
- Math Skills: General math skills for invoice calculations and payment processing
- Compliance: Understanding of accounts payable policies, procedures, and internal controls
- Problem-Solving: Ability to research and resolve invoice issues independently
Preferred Skills & Experience
- INFOR ERP system experience
- Healthcare accounts payable experience
- Contract review and compliance experience
- Experience with imaging and document management systems
- Knowledge of fraud prevention best practices in accounts payable
- Purchase order processing and three-way matching experience
- Vendor management and relationship building experience
Work Schedule & Details
- Full-time position: Monday-Friday, 8:30am-4:30pm
- On-site position (location to be discussed with qualified candidates)
- Temporary assignment: 12 months
- Large healthcare organization environment
- Sedentary work with computer-based responsibilities
- Requires manual dexterity and visual acuity for data entry and document review
To Apply: Please submit your resume to Madison Approach Staffing. Only qualified candidates with accounts payable experience will be contacted for interview consideration.
#zrCompany DescriptionWe don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential.
We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors.
If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.
Company Description
We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. \r\n\r\nWe staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. \r\n\r\nIf you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.