Job Description
Job DescriptionWe are looking for an Accounts Payable Specialist to join a food and food processing organization in Pleasanton, California on a Contract basis. This opportunity is suited for an accounting specialist who can manage a fast-paced invoice workflow with minimal supervision while keeping payment activity organized and accurate. The role will support day-to-day payable operations, coordinate documentation for approvals, and contribute to monthly close and reporting tasks.
Responsibilities:
• Oversee end-to-end accounts payable activities for a high-volume workload, ensuring transactions move efficiently from invoice receipt through final payment.
• Review incoming invoices, assign the correct accounting treatment, and enter them into the system with strong attention to accuracy and timing.
• Match vendor invoices to supporting receipt documentation manually and resolve discrepancies by coordinating with internal teams as needed.
• Prepare weekly payment batches, organize backup materials for approval, and support the release of approved disbursements.
• Process electronic and other payment types, record completed transactions properly, and maintain reliable accounts payable records.
• Monitor a shared accounts payable inbox, prioritize requests, and respond to routine vendor or internal inquiries in a timely manner.
• Assist with inventory-related receiving support and ensure associated invoices are documented and processed correctly.
• Reconcile accounts using Microsoft Excel, track expense activity, and help maintain organized reporting schedules.
• Contribute to month-end close by completing payable-related reconciliations and other accounting support tasks as assigned.• Hands-on experience in accounts payable, including full-cycle invoice and payment processing.
• Strong ability to code invoices and apply appropriate account classifications accurately.
• Working knowledge of payment processing methods such as ACH and check runs.
• Experience preparing payment batches and supporting approval workflows with proper documentation.
• Proficiency in manual invoice matching, including three-way matching concepts and related discrepancy review.
• Comfortable using Microsoft Excel for reconciliations, tracking, and expense reporting.
• Ability to manage multiple priorities independently in a high-volume accounting environment.
• Strong organizational skills and attention to detail when maintaining financial records and processing deadlines.