Management Analyst

Job Description

Job DescriptionDescriptionTeleSolv Consulting has a great opportunity for you to work with the Federal Government as a Management Analyst enabling you to have a Tier 4 Security Clearance.

This is an ONSITE position based in Portsmouth, VA.

Duties / Responsibilities
The Management Analyst will be responsible for supporting the tasks below:
TASK ONE. Property and Inventory Disposal

• Review Requisition and Invoice/Shipping Documents (DD- 1149s) for items being sent to Defense Logistics Agency (DLA) Disposition Services (hereafter referred to as DLA) and advertised on GSA Excess prior to disposal at DLA. Items sent to DLA for disposal must be tracked via Document Number with item description, serial number, and national stock number on a spreadsheet, and delivered monthly to the Accountable Property Officer (APO).
• Use the DLA web site to produce an Electronic Turn in Document (ETID) for item disposal after advertising has been completed for transfer. Prepare turn-in documents and schedule DLA turn-in appointments for Product Line (PL) and Shared Services Division (SSD) equipment located outside of the Hampton Roads area. The PL/SSD is responsible for turning in the equipment at the appointed place and time and providing the contractor property team with copies of the signed and dated ETIDs.
• Must accompany the excess equipment to DLA (Norfolk or Richmond, VA), ensuring that two ETID copies are attached to each item to provide to DLA for date, time, signature stamp with one copy being returned to the APO. Historically, local DLA trips have averaged 7 trips per year with an average of four (4) pallets/tri-walls per trip. Contracted on-site employees will utilize government-owned vehicles from Base Portsmouth motor pool to deliver pallets/tri-walls/excess assets to local DLA sites. All drivers must ensure they have a valid driver’s license.
• File turn in documentation in the CG-4501 (Report of Excess) folder upon return to C5ISC.

TASK TWO. Property Administration

• Serve as the Property Administrator (PA) for C5ISC. The PA is required to have a working knowledge of tracking property items in the Coast Guard’s Financial System Management Solution (FSMS) property management system and the Property Action Tracker (PAT) disposition workflow management application. Property will be tracked under the correct Operational Facility (OPFAC) and Property Custodian codes.
• The PA must send an updated inventory list to the applicable PC for signature and verification after every inventory, inspection, transfer, or retirement of property items. The PA will update the property records as changes occur.
• Must maintain the Unit’s “official copy” of the Property Custodian’s record.
• The PA will initiate transfer and receipt of property items being transferred from or to C5ISC, ensuring the DD-1149 is properly filled out and signed by each unit’s APO. All documentation will be maintained on file for three (3) years plus the current year.
• The PA must notify the APO of any custodian that does not return a signed and dated Property Report within 10 business days after changes have been made to the custodian’s FSMS Property Report.
• The PA must use the DD-1348-1A to retire items, using asset serial numbers and FSMS tag numbers.
• Must provide completed Property Action Forms (CG-4505s) to the APO for review and signature prior to filing. The CG-4505 is also used to document transfers between unit custodians and retiring items that are part of a Higher-Level Assembly (HLA).
• Monthly the PA must turn in all documents used to adjust C5ISC’s FSMS property asset records and report it to the APO.

TASK THREE. Research and Adjustment Analysis for Storeroom Inventory

• Be the primary Research and Adjustment Analyst (RA) for the Fleet Logistics System (FLS) and must be designated in writing by the Physical Inventory Control Officer (PICO - a government position).
• When performing as Count Team (CT) members to conduct the quarterly statistical sample counts, the RA must ensure the CT does not have access to the stock room prior to the count phase of the quarterly inventory.
• The RA must review count sheets to ensure all the count sheets are accounted for and all selected items have been counted.
• The RA must compare the count sheet to the stock record on-hand quantities noted in FLS. The RA must reconcile items to stock records.
• The RA must post count quantities and adjustment gain or losses in stock records.
• The RA must research and reconcile discrepancies.
• The RA must ensure reconciled transactions are recorded.
• The RA must initial off each item on the count sheet that has been reconciled.
• The RA must generate the physical inventory report used to justify the losses or gains. The RA signs, dates and turns the inventory report over to the PICO with all supporting documentation.

TASK FOUR. Scheduling Property Inventories

• Must schedule inventories for the 45 plus custodians that have property in FSMS.
• Must track the completed inventories and report those who have not turned in a completed inventory by the end of the scheduled month to the APO.
• Must identify all items not properly accounted for in writing by the custodian GSA Multiple Award Schedule (MAS) Special Item Number (SIN) 541611 when the inventory is turned into the APO for review.
• Must submit all completed inventories to the designated PA for updating the Oracle FAM property records.

Skills, Knowledge and ExpertiseMinimum Requirement

• U.S. Citizen
• Active Public Trust clearance, or the ability to obtain and maintain one
• High School Diploma or Associate's Degree
• Must have a valid driver’s license
• Five (5) years of proficiency in MS applications: Word, Excel, PowerPoint, and Outlook
• Ability to communicate effectively, both orally and in writing
• Ability to conduct detailed research and analysis of data
• Ability to frequently lift and carry equipment weighing up to 10 pounds
• Ability to periodically push and pull carts or pallets weighing up to 50 pounds
• Ability to periodically stand and bend for extended periods
• Preferably experience in property administration and inventory management