Marketing Project Manager

Job Description

Job Description

Marketing Project Manager

Job Description

The Project Manager has a key role within the Marketing Department and is responsible managing the successful delivery of projects through the entire campaign lifecycle. The Project Manager will be comfortable with leading calls, decision making, have strong partner engagement, commitment, and problem-solving skills. The Project Manager will perform a range of administrative and marketing support duties including budgets, proposals, reporting, invoicing and more. This role plays a key part in managing high-engagement third-party co-op marketing initiatives – overseeing contracts, timelines, and performance metrics while ensuring seamless communication, strong Roi, and strategic alignment across partners.

Uphold our mission statement: Avanti Destinations connects the components for customized international travel utilizing our technology and educated staff. Working exclusively with travel advisors, we deliver a unique vacation experience to individuals and groups.

This Full-Time position is eligible for participation in a comprehensive company benefits & perks program. Avanti offers low-cost full medical and dental coverage (for employees and dependents), paid-time off, paid holidays, and much more! Benefit eligibility begins at the beginning of the month following 60 days of employment.

What You’ll Do

Key Duties and Responsibilities

• Define project scope, goals and deliverables with all projects related to the Marketing team
• Own the Marketing Project Roadmap and execution of it: monitor scheduling, planning and resource management from project inception through delivery
• Evaluate, delegate, and communicate project tasks to Marketing Co-Ordinator and Creative Team
• Ensure project-related documentation is accurate and complete
• Manage third-party co-op marketing programs, including contract execution, campaign scheduling, partner communication, and performance tracking (KPI’s, ROI, and analytics)
• Use of initiative to make final decisions on behalf of our partners
• Drive objectives to our content team, ensuring understanding and tactical outlines
• Develop final reporting for marketing campaigns highlighting key partner initiatives
• Manage departmental calendar and traffic so that work is on time and on budget
• Assist in development of annual marketing budget
• Work with accounting to ensure all invoices are paid and approved on time
• Manage marketing coordinator to develop and execute plan for increasing member engagement (Hubspot)
• Demonstrated success applying project management concepts and techniques across multiple, simultaneous projects
• Track content engagement and benchmarks to help determine effectiveness for future content development
• Assist Director of Marketing with organizing and formulating updates on partner projects
• Assist Director of Marketing with formulating marketing plans specific to our regions
• Assist Director of Marketing with partner marketing sales initiatives
• Ensure partner related documents are accurate and complete

Manage and oversee print marking objectives and schedules for new and existing campaigns

General Duties and Responsibilities

• Communicating with stakeholders on current marketing projects
• Oversee and manage marketing tactics for both Internal and external campaigns
• Coordinate with the Accounting Department to ensure payments are reconciled.
• Creating and implementing efficient content production processes to ensure productivity and
  high quality content
• Build trusting relationships with current external partners
• Seeking out new marketing initiatives with external partners
• Manage the activities of our content writing and editing teams
• Consulting with management and providing useful suggestions on possible improvements to
  our marketing scheme
• Continuous review internal processes and propose efficiencies

Skills and Specifications

• Excellent interpersonal and communicational skills (both written and oral)
• Excellent understanding of organizational methodologies
• Understanding and appreciation for current project management technology
• Highly organized and detail-oriented
• Ability to work with tight deadlines and to meet project milestones
• Ability to handle a varied workload and to manage more than one project at a time
• Strong interest and knowledge in a variety of marketing tactics, including social media

Strong interest in project analysis and improvement

Education and Qualifications

• 5+ years’ experience coordinating marketing projects
• Bachelor’s degree in related field
• Understanding advanced marketing principles and best practices
• Ability to make organizational decisions and schedule marketing team projects
• Excellent Knowledge of project management software (particularly monday.com and Hubspot)
• Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Adobe Suite (InDesign, Photoshop, and Illustrator)

Physical Activities and Requirements:

• FINGER DEXTERITY: Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• TALKING: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.
• AVERAGE HEARING: Able to hear average or normal conversations and receive ordinary information.
• AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to prepare or inspect documents or products or operate machinery (copy machine, keyboard, etc.).
• PHYSICAL STRENGTH: Sedentary work; sitting most of the time. Exerts up to 10 lbs. of force occasionally.

Physical Activities and Requirements:

• REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved instructions and to deal with problems involving a few variables.
• MATHEMATICS ABILITY: Ability to perform very basic math skills including adding, subtracting, multiplying, and dividing two-digit numbers; the four basic arithmetic operations with money; and operations with units such as inch, foot, yard; ounce, and pound (or their metric counterparts).
• LANGUAGE ABILITY: Ability to use passive vocabulary of 5,000-6,000 words; read at a slow rate; and define unfamiliar words in dictionaries for meaning, spelling, and pronunciation. Ability to write complex sentences, using proper punctuation, and using adjectives and adverbs. Ability to communicate in complex sentences, using normal word order with present and past tense and good vocabulary.

In accordance with the Americans with Disabilities Act, it is possible that physical and mental requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

About Avanti Destinations

Avanti Destinations is the market leader in independent travel management, working exclusively for travel agents, with expertise in customizable travel to Europe, Central & South America, and Asia, including air, rail, cars, hotels, sightseeing, transfers, and other experiential travel options. We specialize in providing hand-picked, locally owned hotels in large and small cities, as well as hard-to-find-options for experienced travelers at the best values. Avanti is rapidly growing; breaking barriers and using innovative technologies to make sure travel agents continue to book vacations through our travel consultants. Avanti Destinations participates in E-Verify and will provide the federal government with your Form I-9 information if hired, to confirm that you are authorized to work in the U.S.

We are world-travelers and embrace diversity and inclusion. We celebrate individual expression and uniqueness. We do not tolerate harassment or discrimination. We are committed to hiring individuals that reflect the world community we serve without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, genetic information, or other legally protected characteristics. We are an equal opportunity employer.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Offers of employment are conditional upon the results of a background investigation. We consider qualified applicants with criminal histories and review results on an individual basis.

Our Mission

Avanti Destinations connects the components for customized international travel utilizing our technology and educated staff. Working exclusively with travel advisors, we deliver a unique vacation experience to individuals and groups.

Our Vision

Connecting the past, present and future through international travel.

Department: Sales

Reports To: Director of Marketing

Wage: $50,000 - $70,000 - DOE

Classification: Exempt - Salaried

Direct Reports: None

Work Location: In-Office

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance