Administrative Assistant

Job Description

Job DescriptionWe are looking for a highly organized Administrative Assistant to join our team on a contract basis in Colorado Springs, Colorado. In this role, you will act as the first point of contact for visitors and clients, ensuring a welcoming and detail-oriented office environment. This position offers an excellent opportunity to contribute to a dynamic team while managing a variety of administrative tasks.

Responsibilities:
• Welcome clients, visitors, and vendors with a detail-oriented and friendly demeanor, creating a positive first impression.
• Handle incoming mail and packages by sorting, distributing, and ensuring timely delivery to the appropriate recipients.
• Maintain a clean and organized reception and front desk area to uphold a detail-oriented appearance.
• Perform administrative tasks such as filing, scanning, data entry, and document preparation.
• Assist with scheduling, coordinating meetings, and preparing meeting rooms as needed.
• Provide general office support, including special projects and requests from team members.
• Answer and direct inbound calls efficiently.
• Ensure smooth operations by collaborating with the team and contributing to a productive work environment.• Possess a welcoming and approachable personality with excellent interpersonal skills.
• Maintain a neat appearance with business casual attire and attention to detail.
• Demonstrate strong verbal and written communication abilities for effective interactions.
• Prior experience in administrative or receptionist roles is preferred but not mandatory.
• Exhibit excellent organizational skills and the ability to multitask in a fast-paced environment.
• Be proficient in Microsoft Office tools such as Outlook, Word, and Excel; familiarity with Google Suite is a plus.
• Show adaptability and a positive attitude when taking on new tasks or challenges.