Job Description
Job Description
Administrative assistant job description:
Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports Executive Team and Senior Management through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Administrative assistant responsibilities:
- Organize and schedule appointments, interviews and meetings
- Coordinate and manage travel arrangements for the Executive Team and Senior Management, including booking flights, accommodations and ensuring seamless itineraries.
- Welcome and assist visitors to the office, providing a professional and hospitable experience, and directing them to the appropriate team members or meeting spaces.
- Submit and reconcile expense reports
- Respond to email, telephone or face-to-face inquiries by providing accurate information and addressing requests.
- Conduct research and develop presentations for Executive Team, Sales Team and Senior Management.
- Handle multiple projects simultaneously
- Support team goals by completing related tasks and contributing to overall results.
- Write letters and emails on behalf of Senior Management
- Handle sensitive information in a confidential manner
- Perform clerical tasks and oversee administrative processes
- Exemplify company culture in all interactions, reflecting professionalism, teamwork, and core values.