Job Description
Job Description
FULL JOB DESCRIPTION
Assurance Support Services is seeking a reliable individual to undertake the administrative tasks. The Administrative Assistant will serve as the face of the company while answering all incoming calls and greeting walk-in guests. This position requires proficiency in prioritizing and working with little supervision. The ideal candidate is self-motivated and will work with a high degree of attention to detail.
RESPONSIBILITIES
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Manage phone calls and email correspondence
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Answer questions from members, social workers, and staff enthusiastically and professionally
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Provide administrative support to clerical staff as needed
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Track inventory of office supplies and place orders when necessary
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Organize and schedule meetings for Transition Coordinators
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Coordinate travel arrangements
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Take minutes at office meetings
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Provide biweekly and monthly reports
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Establish and maintain effective work relationships with new and existing members
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Welcome clients and guests who call or visit the office with polish and professionalism
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Ensure the reception area looks fantastic, plan and set up for events and conference rooms, etc.
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Fulfill requests with a flexible and resourceful mindset
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Receive and file time sheets
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Send reminders for timesheets and meetings
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Update members on their status in the transition process
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Coordinate the housing process for all members in the pipeline
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Enter notes into the Benefits Utilization Systems (BUS)
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Record and track billable units to provide the billing department
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Provide accurate reports on a biweekly and monthly time frame
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Enthusiastically manage multiple competing priorities at one time in a fast-paced environment and a wide variety of personalities
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Handle a wide variety of tasks with excellent organization, planning, and follow up skills
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Utilize strong computer proficiency and administrative skills to support other departments as time allows
EXPERIENCE REQUIREMENTS
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Administrative experience 1 year (Preferred)
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Customer service 2 years (Preferred)
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Proficient knowledge of MS Office and Excel
ABILITY TO COMMUTE/RELOCATE:
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Aurora, CO 80014: Reliably commute or planning to relocate before starting work (Required)
SKILLS/ABILITIES
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Knowledge of office management systems and procedures
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Strong organizational skills with the ability to multi-task
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Excellent written and verbal communication skills
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Strong attention to detail
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High degree of confidentiality and professionalism
SCHEDULE
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8-hour shift
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Monday – Friday
BENEFITS
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Health insurance
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Paid holidays and time off
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401 (k)
Company DescriptionAssurance Support Services Agency was founded to allow our patients to live a successful, independent, and dignified life in a community-based setting. We facilitate our patients’ physical, social, emotional, and financial needs to ensure a successful reintegration back into their own homes and community.
Company Description
Assurance Support Services Agency was founded to allow our patients to live a successful, independent, and dignified life in a community-based setting. We facilitate our patients’ physical, social, emotional, and financial needs to ensure a successful reintegration back into their own homes and community.