Job Description
Job Description
SUMMARY
Arcticom LLC, a company within the BSNC family, is currently seeking a qualified Program Analyst IV for the Office of Employee Relations/Employee Programs, responsible for programs that directly affect all Department of State Foreign and Civil Service employees in all geographical areas of the world.
Wage/Salary Range: $130K
This position is self-managed and works independently or as a member of a team at the direction of the government which is directly related to the business operation supporting the Foreign Service objectives. The GTM Administration Program Analyst IV works independently performing his/her primary duties in coordination with the team’s government supervisor, and priority tasks for Division and Office leadership.
ESSENTIAL DUTIES & RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.
The incumbent of this position will be responsible for performing the following functions:
· Manage all the official document flow and tracking for a busy HR office of over 30 employees, loading documents into the unique Document Management System and executing corrections and clearances for action on information memos, Department Notices and ALDACS, official DG Direct responses, and the Secretary's Sounding Board. The scope and impact of communications is Department wide, domestic and overseas.
· Collaborate closely with WID staff to set up and execute Department-wide events requiring close coordination with all Bureaus in the Department, close attention to logistics and details. These events include Take Your Child to Work Day which involve the Secretary of State and over 1000 young registrants and their parents; October Work Life Wellness Month featuring upwards of 70 events and normally involve an outside keynote speaker; the Feds Feed Families summer food drive involving marketing, reporting and liaison with Department of Agriculture; the summer Step Challenge, a wellness initiative carried out with the Office of Medical Services
· Coordinate scheduling for individuals and the ER conference room, a busy office environment with many outside visitors.
· Serve as Time and Attendance alternate, and as primary in the absence of primary.
· Receive visitors, maintain a secure classified environment, order supplies.
· Field calls and direct clients for all of ER, the Work' Life and Conduct Suitability and Discipline Divisions.
· Work on a daily basis with the Chief of the Work Life Division and the Director of ER to work the task and document list priorities.
· Maintain security awareness in a Classified Domestic suite.
· Uses discretion and independent judgement in performance of duties in a sensitive and secure environment
· Lactation: Assists the Lactation Manager running her program at the Department. Updates POCs lists and visits current lactation rooms, as required.
· Supplies: Assists in ordering and maintaining office supplies. Works independently
· Escorting: Is responsible for escorting anyone who does not have escort authority to the Domestic Classified suite of ER.
· Greet visitors and clients, diffuse occasional stress and friction with excellent customer service, humor, and grace.
· Assist with special projects, as needed.
· Assist with training of incoming support staff.
· Perform other ancillary duties as needed.
· Telework and/or onsite schedules are based on govt requirements and approvals. Teleworking may be required when the U.S. government is closed due to inclement weather or other emergency situations.
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required (Minimum Necessary) Qualifications (applies to both this section and KSAO’s)
· Close attention to policy and procedure is critical; attention to editing is key.
· Knowledge of the Department both domestic and overseas, familiarity with organizational structure, roles and responsibilities, and internal protocol are keys to successful execution of duties.
· Active Secret Clearance
· Bachelor's Degree Preferred
Knowledge, Skills, Abilities, and Other Characteristics
· Self-directed and able to work without supervision
· Excellent written and verbal communication skills
· Excellent inter-personal skills
· Excellent time management skills
· The ability to prioritize
· Willingness to learn and motivated to take on additional projects and solve problems
· Highly organized multi-tasker who works well in a fast-paced environment
· Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
Preferred
· Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
· General knowledge of the State Department environment
NECESSARY PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS
· This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
· The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily in a modern office setting. Occasional travel may be required.
SUPERVISORY RESPONSIBILITIES
· This position is self-managed and works at the direction of the government and is directly related to the business operation supporting the customer’s objectives.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.
Shareholder Preference
BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.