Business Office Manager for Parent Child Center

Job Description

Job Description
Summary

The Business Manager will have oversight of all finance, accounting, and reporting activities as well as office management and oversight. The Business/Office Manager will lead all day-to-day finance operations of a budget of approximately $1.5 million and have responsibility over accounting, accounts payable, accounts receivable, payroll and grants administration/invoicing. The Business/Office Manager will ensure that OCPCC has the systems and procedures in place to support effective program implementation and conduct flawless audits. The Business/Office Manager will work closely with the Executive Director, the external accountant and the Board Treasurer to maintain appropriate protocols and implement new systems and guidance. The Business/Office Manager is responsible for office supplies ordering, managing a regular schedule for building maintenance, responding to emergent building needs and maintaining an organized filing system including personnel records. The Business/Office Manager is a strategic partner in the operations of OCPCC and as a team-oriented, strengths-based, solution-focused position, is pivotal for operational success within the organization.

Please send resume and cover letter to Executive Director Lindsey Trombley (Lindsey@orangecountypcc.org) or call 802-685-2264 for more information.

Duties

Financial Oversight
· Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate standards and regulatory requirements
· Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures
· Coordinate all audit activity
· Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly and annual financial statements; monitor progress and changes and keep the Executive Director abreast of OCPCC’s financial status.
· Assist OCPCC’s leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain and correct variances as appropriate
· Support the Executive Director in communicating effectively with the Board Treasurer and Board of Directors regarding financial matters
· Oversee all financial, project/program and grants account; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate, and foundation grants
· Manage organizational cash flow by working in partnership with program leadership; continuously collaborate with program supervisors to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.
· Manage Accounts Payable and Accounts Receivable with appropriate systemic oversight as designed by the Leadership Team and Board of Directors.
· Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
· Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
· Manage and track the performance of invested assets in keeping with policies and investment guidelines
· Review vendor invoices, resolve disputes, and report fees and costs
Office Management
In partnership with the Leadership Team:
· Accept maintenance requests for the building, grounds, and systems such as phone system and respond accordingly (calling indicated technician, repair person, etc)
· Maintain office systems such as fax, photocopier, postage machine etc including updating staff info as required
· Coordinate the ordering of all supplies for the office and building including cleaning supplies, office supplies etc while working with the budget allocations given by the Executive Director
· Coordinate building maintenance and annual inspections for the fire alarm panel, security lights and elevator, plumbing system, exterminator, locksmith etc
· Develop and maintain an inventory audit each year (computers, furniture etc) with the support of the Leadership Team

Requirements

· Minimum of an Associates Degree required, BA preferred.
· At least 3 years of experience managing a finance office
· Experience in the nonprofit sector a plus
· Proficient in using technology as a communication tool
· Knowledge of Microsoft Office Suite and Google Suite products
· Proficiency in Quickbooks online required
· Experience working within multiple revenue streams, budgets, and diverse programming
· State/Federal grant billing and management experience a plus
· Ability to translate financial concepts with colleagues without a financial background
· Demonstrated organizational skills with strong attention to detail
· Demonstrated teamwork skills
· Excellent verbal and written communication skills with exceptional attention to details
· Personal qualities of integrity, commitment, and passion for OCPCC’s mission

Benefits

• Dental insurance
• Flexible spending account
• Life insurance
• Paid time off
• Health Insurance

Work Remotely

Flexible work from home options available