Executive Assistant/Accounting Specialist

Job Description

Job Description

We are looking for a highly organized, detail-oriented Executive Assistant/Accounting Specialist to join our team. This dual-role position blends executive support tasks and financial responsibilities, ideal for someone who thrives in a dynamic environment and enjoys wearing multiple hats. The right candidate will demonstrate strong analytical thinking, excellent communication skills, and a proactive approach to problem-solving.

Key Responsibilities:

Executive Support

• Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, and meeting coordination
• Prepare reports, presentations, and correspondence on behalf of executives
• Manage email and communications, ensuring timely responses and follow-ups
• Coordinate internal and external meetings, events, and offsites
• Maintain confidentiality and handle sensitive information with discretion
• Run errands for both business and personal matters.
• Provide research, planning, and organizational support for various business and personal projects.
• Assist in brainstorming and executing new ideas or initiatives.

Accounting & Payroll:

• Process data entry related to accounts payable and receivable.
• Assist with payroll processing and certified payroll reports.
• Prepare and maintain accurate financial reports and statements.
• Support tax preparation by analyzing financial data and identifying discrepancies.
• Prepare pay applications for clients.
• Track, renew, and manage business licenses and certifications.
• Collaborate with departments to ensure accurate and timely financial reporting.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience)
• 3+ years of experience as an Executive Assistant, Accounting Specialist, or similar dual-role position
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite (especially Excel and Outlook)
• Exceptional organizational and multitasking abilities
• Strong attention to detail and high level of accuracy
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Ability to work independently with discretion and professionalism.
• Excellent written and verbal communication skills.
• Strong multitasking skills and ability to manage shifting priorities in a fast-paced environment.
• Ability to collaborate effectively with other team members.

Preferred Qualifications:

• Experience in payroll processing, certified payroll reports, and benefits administration.
• Familiarity with CRM or project management tools (e.g., BuilderTrend, Procore)
• Familiarity with lien waivers, insurance certificates, and subcontractor compliance

Company DescriptionTailor Made Exteriors is a leading provider of residential and commercial exterior and remodeling services based in Lee’s Summit, MO. With over 20 years of experience, we specialize in roofing, siding, decks, and full interior and exterior renovations. Our team is committed to delivering high-quality craftsmanship, timely project completion, and exceptional customer service.

We take pride in our attention to detail, professional approach, and dedication to ensuring every project meets the highest standards. Tailor Made Exteriors offers a collaborative, growth-focused work environment for professionals who value integrity, quality, and results.

Company Description

Tailor Made Exteriors is a leading provider of residential and commercial exterior and remodeling services based in Lee’s Summit, MO. With over 20 years of experience, we specialize in roofing, siding, decks, and full interior and exterior renovations. Our team is committed to delivering high-quality craftsmanship, timely project completion, and exceptional customer service.\r\n\r\nWe take pride in our attention to detail, professional approach, and dedication to ensuring every project meets the highest standards. Tailor Made Exteriors offers a collaborative, growth-focused work environment for professionals who value integrity, quality, and results.