Job Description
Job DescriptionLHH is seeking a highly skilled Executive Assistant for a fantastic manufacturing company. This role will provide advanced, high-level administrative support to two senior leaders. This role requires exceptional discretion, sound judgment, initiative, and a strong understanding of academic culture and institutional operations.
Key Responsibilities
- Manage complex executive calendars, including scheduling high-level meetings and coordinating travel
- Prepare, review, and edit correspondence, reports, presentations, and briefing materials on behalf of senior leadership
- Handle highly confidential and sensitive information with professionalism, discretion, and integrity
- Serve as the primary point of contact between senior executives and internal/external stakeholders, including faculty, staff, students, and governing bodies
- Coordinate communications across multiple departments and ensure timely, accurate responses to inquiries
- Oversee the day-to-day operations of the executive offices, ensuring efficiency and professionalism
- Answer and screen phone calls, coordinate visitors, and manage internal and external resources
- Cultivate and maintain professional relationships with vendors and service providers
- Support administrative logistics for meetings, travel, events, and office functions
- Assist with planning, execution, and tracking of projects and strategic initiatives
- Conduct background research and compile materials for executive meetings and presentations
- Compile data, maintain records, and update databases
- Manage confidential electronic and paper filing systems, ensuring proper document retention and compliance
- Coordinate high-level meetings, retreats, committee sessions, and College-wide events
- Prepare agendas, take and distribute meeting minutes, and track follow-up actions
- Partner with colleagues across departments to ensure smooth and effective office operations
- Maintain a consistently professional demeanor while working with diverse populations
Qualifications
- 5-7 years of progressively responsible administrative or executive support experience
- Proficiency with Microsoft Office Suite, Google Workspace, and enterprise email/calendar systems
- Exceptional organizational, written, and verbal communication skills
- Ability to manage competing priorities, meet deadlines, and work independently with minimal supervision
Job Order
- Direct Hire
- Full Time
- Onsite
Pay Details: $70,000.00 to $90,000.00 per year
Search managed by: Coleman Harris
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.