Document & Records Coordinator

Job Description

Job Description

Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.

Title: Documentation & Records Coordinator

• Schedule: M-F, 8:30am – 5pm (some flex needed during audits)

Description:
We are seeking a reliable and detail-oriented contractor to support CMC Development, specifically within Records Room operations and regulated documentation management. This role plays a critical part in maintaining compliance, ensuring accurate document control, and supporting audit readiness.

Key Responsibilities

• Operate and maintain document management systems (DCM and PRM)
• Organize, index, and manage regulated documentation (both digital and physical)
• Execute periodic inventories and preservation activities within the Records Room
• Ensure compliance with internal policies and external regulatory requirements
• Prepare reports, presentations, and meeting materials related to documentation workflows
• Support documentation processes across:
• • Digital Documentation Management
  • Archive Documentation Management
  • Regulatory Compliance
  • Administrative Support

Schedule & Work Environment

• Schedule: Full-time (40 hours/week)
• Location: Onsite in Clayton
• Hours: Monday–Friday, 8:30 AM – 5:00 PM ET
• Flexibility:
• • Limited flexibility for early/late hours during audits, inventories, or peak periods
  • Occasional remote administrative work permitted when physical records are not required onsite

Qualifications

• High school diploma with 3+ years of related experience, or
• Associate’s degree with 1+ year of experience, or
• Bachelor’s degree with no prior experience required
• Equivalent combinations of education and experience will be considered

Required Skills & Attributes

• Exceptional reliability and strong sense of urgency
• Ability to quickly learn and adapt in a fast-paced, regulated environment
• Proficiency with:
• • Computers and standard office equipment (copiers, scanners, fax machines, digital senders)
  • Microsoft Office Suite (especially Excel and Word)
• Strong organizational and documentation management skills
• High attention to detail with a focus on accuracy and compliance

Preferred Qualifications

• Microsoft Office certifications (Excel, Word, etc.)
• Experience with document control or records management systems
• Prior experience in regulated environments (pharma, biotech, manufacturing, etc.)

Start Date

• ASAP – Immediate need to support knowledge transfer, training, and audit readiness

Additional Notes

• Entry-level candidates may be considered if they demonstrate strong technical aptitude, learning agility, and proficiency with digital tools
• Due to upcoming audits, the ability to ramp up quickly is critical

Background Check & Screening Requirements

• 7-year Criminal History Check (including Federal)
• Social Security Address/Alias Trace
• Employment Verification (last employer or up to 1 year)
• Education Verification
• Office of Inspector General (OIG) Sanctions Check
• System for Award Management (SAM) Exclusion Check
• USA Criminal, Offender, and Security Searches
• 9-Panel Drug Screen (No THC)