Job Description
Job DescriptionSummaryThe Accounts Payable Specialist supports the day-to-day accounting operations of the company, with primary responsibility for the full accounts payable cycle and additional support for general accounting functions. This role ensures vendor invoices, payments, and financial transactions are processed accurately and efficiently while providing excellent service to both internal employees and external vendors.
This position plays an important support role within the accounting department and works closely with the Chief Financial Officer and other members of the accounting team in our growing organization.
This position is based in our Superior, Wisconsin office and requires on-site work.Roles & Responsibilities
Essential duties and responsibilities include the following. Other duties may be assigned.
• Ensure that all accounts payable items have been properly processed and promptly clear any items on hold
• Match purchase orders, receipts, and invoices (3-way matching)
• Correspond with vendors and staff regarding billing and payments.
• Resolve any payment returned items (i.e., ACH or checks) on time.
• Prepare and submit monthly sales tax returns
• Review and record approved corporate credit card transactions in the online system for completeness and accuracy (daily).
• Filing of all invoices in a timely and organized manner
• Daily cash application of customer checks received at select locations.
• Perform day-to-day management of financial accounts.
• Ensure financial transactions are performed in compliance with company policies.
• Assist with monthly balance sheet account reconciliations
• Ensure accurate recording of expenses.
• Develop solutions to resolve accounting discrepancies and other financial problems/issues.
• Analyze financial information to assist in the preparation of weekly, monthly, and annual financial reports.
• Support internal financial analysis and reporting to assist leadership with decision-making.
• Respond promptly to employee and vendor inquiries.
• Identify and recommend opportunities to improve accounting processes and efficiencies. Perform other duties as assigned by the Chief Financial Officer and work closely with the others in the accounting department, employees, and the leadership team
This position may require occasional extended hours during month-end close or special projects.Education & Experience
• 3+ years of accounts payable or general ledger experience.
• Proven ability to calculate, post, and manage accounting figures and financial records with a high degree of timeliness and accuracy.
• General knowledge of general ledgers and their relationship to financial statements.
• Ability to prioritize, multitask efficiently, and respond to a high volume of ongoing requests in a timely fashion.
• Must be detail-oriented and possess strong organizational skills.
• High degree of accuracy, timeliness, and attention to detail required.
• Ability to reconcile vendor statements and general ledger accounts with a high degree of timeliness and accuracy, with experience investigating and resolving discrepancies.
• Intermediate analytical and problem-solving skills, including issue identification and prioritization.
• Ability to handle confidential information professionally
• Skilled in communicating with both internal and external customers, including strong writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer service skills, and the ability to discuss accounting-related issues clearly with non-accounting staff.
• Basic project-management skills within the department. Ability to achieve results with moderate supervision.
• Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy.
• Intermediate knowledge of Microsoft Excel and Word is required. Familiarity with other software, including QuickBooks and ConnectWise, is a plus.Additional NotesA successful candidate will receive a competitive compensation package including participation in medical and ancillary benefits as well as eligibility for a company match on 401k plan.
We are an authorized service center for Motorola two-way communications products and one of the leaders in the industry. We offer an array of wireless products, including specialized wireless systems for business, industry, and government, as well as general wireless equipment, service, managed agreements, and rental products.