Job Description
Job DescriptionWe are looking for an Accounting Clerk to join a busy finance team on a contract basis. This position focuses on supporting accounts payable operations through accurate invoice handling, timely record maintenance, and effective communication with vendors and internal partners. The ideal candidate is detail-oriented, comfortable managing high volumes of financial data, and able to keep work moving efficiently in a deadline-driven environment.
Responsibilities:
• Enter large volumes of vendor invoices and employee expense submissions into the accounting system with a strong focus on precision and turnaround time.
• Review invoices against purchase orders and receipt documentation to confirm that billing details are complete and accurate.
• Investigate payment or invoice variances and coordinate with vendors and internal teams to reach timely resolutions.
• Organize and submit payment batches in accordance with established approval procedures and company guidelines.
• Maintain accurate accounts payable files and ensure both electronic and paper records are current and easy to retrieve.
• Contribute to month-end accounts payable activities by preparing supporting information and assisting with close-related tasks.
• Address vendor questions related to payment status, account balances, and outstanding items in a thorough and courteous manner.
• Provide general clerical and administrative assistance to support daily accounts payable operations as priorities shift.• Previous experience in accounts payable, invoice processing, or a closely related high-volume data entry position.
• Demonstrated accuracy and careful attention to detail when entering and reviewing financial information.
• Hands-on familiarity with accounting platforms such as QuickBooks, Oracle, or similar software, along with working knowledge of Microsoft Excel.
• Ability to manage multiple tasks efficiently in a fast-paced environment with consistent workload demands.
• Strong organizational skills with the ability to prioritize assignments and meet deadlines.
• Effective written and verbal communication skills for working with vendors and cross-functional internal contacts.
• Exposure to accounts receivable functions is helpful, though the primary focus of this role is accounts payable support.