Job Description
Job DescriptionWe are looking for a detail-oriented and organized Receptionist to join our team in West Palm Beach, Florida. This is a Contract to permanent position, offering a great opportunity to grow within a dynamic environment. The ideal candidate will be the first point of contact for visitors and callers, ensuring a welcoming and efficient experience.
Responsibilities:
• Greet visitors and clients warmly, directing them to the appropriate departments or personnel.
• Answer and manage a multi-line phone system, handling inbound calls promptly and courteously.
• Operate a switchboard efficiently, managing up to 10 lines simultaneously.
• Sort, organize, and distribute incoming mail to the correct recipients.
• Provide general administrative support, including the use of Microsoft Office Suite for documentation and communication.
• Maintain the reception area, ensuring it is clean, organized, and welcoming.
• Assist with scheduling and coordinating meetings or appointments as needed.
• Handle inquiries and provide accurate information to internal and external stakeholders.• Proven experience as a receptionist or in a similar front desk role.
• Proficiency in operating multi-line phone systems and switchboards.
• Strong organizational skills and attention to detail.
• Familiarity with Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Detail-oriented and customer-focused attitude.
• High school diploma or equivalent required; additional training or certification is a plus.