Payroll/Benefits Administrator

Job Description

Job DescriptionDescription:

Join Our Team as a?Payroll Administrator?at?Johnstone Supply - The Founder's Group!

ABOUT US –

Johnstone Supply - The Founders Group is a 3rd generation family-owned wholesale distributor for heating, cooling, and refrigeration supplies and equipment. We operate across 6 states as one of the nation's largest HVAC/R distributors. Johnstone Supply offers superior customer service, technical advice and training seminars and features the industry’s most respected catalog (available both digital and online) featuring more than 80,000 quality parts, supplies and equipment. Our purpose is to keep our communities safe & comfortable!

IDEAL CANDIDATE PROFILE –

The ideal Johnstone Supply team member is someone who exhibits our core values (Customer Focused, Accountable, Solutions-Minded, Always Learning, and Collaborative) and 9 winning habits. These include:

1. Be a Great Teammate
2. Be Accountable
3. Have a Plan
4. Solve Problems
5. Have a Winning Attitude
6. Put Yourself in the Customer’s Shoes
7. Develop Yourself
8. Have Fun
9. Lead People – Manage Processes
   

JOB SCOPE SUMMARY –

The Payroll Administrator is responsible for the preparation and processing of payroll and benefits administration; compiles payroll and benefit information and inputs payroll information into payroll software and HRIS system; prepares and sends benefit packets to new hires and forwards completed forms to the appropriate benefit provider; and prepares various payroll and benefit reconciliations.

WORK SCHEDULE –

Monday – Friday, 40 hours per week between the business hours of 8am – 5pm.

ESSENTIAL DUTIES AND RESPONSIBILITIES –

Payroll

• Prepare and enter semi-monthly payroll data into the HRIS system
• Contact various department managers and supervisors regarding any missing punches on the timekeeping system and respond to any queries they may have regarding altering punches and authorizing timecards in the HRIS timekeeping system.
• Prepare all payroll reconciliations, including worker's compensation reports, 401(k) report and accruals, and payroll journal entries
• Enter into the payroll system after-hours pay, damaged-good commissions, sales bonuses, and commissions
• Remain current on all applicable jurisdictional and state payroll legislation
• Oversee medical leave tracking and compliance deadlines associated with medical leave laws
• Responsible for all compliance-related filings and reporting. Prepare and submit a quarterly report for many sites
• Prepare the state of Washington's quarterly L&I return for payment of Worker's Compensation premiums.
• Process paperwork for company-wide health and welfare plan enrollments and terminations.401(k) plan, medical/dental plan, LTD, Life, FMLA, Flexible Spending Accounts, and Voluntary

Insurance

• Ensures correct record keeping and payroll deductions by processing documents through payroll and insurance providers.
• Maintain the HRIS system's integrity by entering all new hires, terminations, and changes into the HRIS system. Conducts internal HR system and data audits (e.g. correspondence generation, record keeping, file maintenance and HRIS entry)
• Processes monthly insurance provider billings. Reconciles and verifies the correctness of billings, then codes and prepares check requests for payment.
• Assist Human Resources with semi-annual and annual open enrollment periods for all benefits, such as Health and Dental Insurance, 401(k), Flexible Spending Accounts, and Voluntary Insurance.
• Manages employee enrollment, benefit modifications, and terminations in HRIS and benefit carriers
• Maintain and file all personnel information in personnel files
• Maintain a record of annual reviews and all secret information in confidential folders
• Handle garnishments
• Prepare annual ACA 1094 and 1095 reports and mail them out
• Participate in audits of the payroll and 401(k).
• Respond to employee inquiries and concerns via phone and email with courtesy and competence.

Requirements:

QUALIFICATIONS AND EXPERIENCE –

• Must have practical and general HRIS payroll program knowledge (Paylocity a plus)
• High School Diploma or equivalent. Some accounting education at the graduate level necessary
• Minimum of two to three years' experience administering all aspects of payroll and benefits, as outlined in the job description.
• Requires expert knowledge of Microsoft Word, Excel, and Outlook
• Must be able to keep information confidential
• Must have solid oral and written communication abilities
• Must have exceptional attention to detail
• Must possess great problem-solving and planning abilities
• Must be willing to work extra hours when necessary

OTHER DETAILS –

• We offer competitive benefits, including health insurance through UnitedHealthcare, 401K with employer match, scholarship opportunities, a referral program, and much more!
• Johnstone Supply – The Founders Group participates in E-Verify. All new hires must be able to successfully pass employment verification through the E-Verify program.
• All new hires must be able to successfully pass a background check, MVR screening (if applicable, for roles with driving responsibilities), and a pre-employment drug screening.