Bilingual Executive Assistant / HR Coordinator

Job Description

Job Description

Bilingual Executive Assistant / HR Coordinator

Rapidly growing apparel company, located in the South Brunswick area, is looking for a full-time Human Resources Coordinator. Reporting to the Director of Human Resources, the Executive Assistant / HR Coordinator will provide administrative and operational support to the SVP Network Operations and the Human Resources department. This role is responsible for coordinating HR administrative processes, maintaining employee records, supporting union reporting requirements, and assisting with onboarding activities. In addition, the position provides executive-level administrative support including calendar management, meeting coordination, and preparation of reports and materials.

The ideal candidate is highly organized, detail-oriented, and comfortable managing confidential information in a fast-paced environment.

Key Responsibilities

Executive Administrative Support

· Provide administrative support to senior leadership, including calendar management, meeting scheduling, and travel coordination as needed.

· Prepare and organize reports, presentations, and meeting materials.

· Coordinate internal meetings and maintain records of key discussions and follow-up actions.

· Assist executives with special projects, administrative tasks, and confidential documentation.

· Serve as a liaison between leadership and internal departments when coordinating meetings or information requests.

Human Resources Coordination

· Process and prepare monthly union billing, including dues, medical insurance, and life insurance reconciliation.

· Support employee attendance tracking by managing routine time and attendance reports and assisting with recordkeeping.

· Submit employee updates and changes to the payroll department.

· Coordinate new hire onboarding, including scheduling orientations, preparing onboarding paperwork, answering benefit inquiries, and maintaining employee files.

· Collect and validate I-9 documentation, monitor expiration dates, and follow up as required.

· Maintain and update employee records and personnel files (both digital and paper), including salary changes, titles, departments, and other employment data.

· Assist with HR administrative tasks such as filing, document management, and internal reporting.

Qualifications

· Associate’s degree or equivalent work experience preferred.

· Previous experience in administrative support, HR coordination, or executive assistance preferred.

· Ability to manage multiple priorities in a fast-paced environment.

· Strong Microsoft Office skills, including Word and advanced Excel proficiency.

· Working knowledge of ADP Lyric is a plus.

· Excellent communication, organizational, and phone skills.

· Strong attention to detail and ability to maintain confidential information.

· Individual needs to be bilingual.

Additional Qualifications

· Ability to work effectively in a team environment and build relationships with cross-functional teams including Operations team leadership, Payroll, Benefits, and Talent Acquisition.

· Demonstrated commitment to high customer service and proactive problem-solving.

· Demonstrated ability to balance and prioritize competing priorities while supporting both operational leadership and Human Resources functions in a high-volume, deadline-driven environment.

· Highly organized with strong attention to detail.

· Professional, confident, and enthusiastic with excellent interpersonal skills.

· Ability to work independently and manage multiple priorities.

· Reliable transportation and flexibility to work overtime as needed.