Job Description
Job Description
About the Role:
Are you known for your impeccable attention to detail and organizational skills? Do you thrive in a professional environment where accuracy is paramount? Join our established Kailua-Kona team as a Real Property Document & Client Services Coordinator. You will be the essential support system for our office, ensuring the seamless and accurate processing of critical legal and real property documentation for our clients.
Key Contributions & Responsibilities:
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Client Communication Hub: Serve as the professional first point of contact for clients, partners, and vendors, managing incoming calls and directing inquiries effectively.
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Critical Document Management: Execute the final, critical steps in real property transactions, including accurately recording Deeds and other necessary documents with the appropriate authorities.
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Quality Assurance: Perform detailed proofreading and quality checks on all recorded documents and official correspondence, ensuring 100% compliance and accuracy.
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Information Flow: Manage daily logistics, including processing, scanning, and distributing all incoming and outgoing mail and deliveries.
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File Initiation: Initiate the client journey by accurately setting up, tracking, and maintaining new and existing client files in our database.
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Office Administration: Maintain supply inventory, coordinate basic office functions, and ensure the workspace is organized and efficient.
What We Offer:
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Location: Work in a beautiful, professional office right here in Kailua-Kona.
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Training: We offer comprehensive, hands-on training in Hawaii's unique and complex real property and title processes. No specific industry experience is required—we value strong administrative aptitude!
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Team Environment: Join a supportive, tight-knit team that values work-life balance and celebrates local community ties.
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Compensation: Competitive salary and benefits package (specify details if possible).
Qualifications We Are Seeking:
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Proven ability to manage multiple tasks while maintaining extreme attention to detail (required).
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Exceptional organizational skills and a professional, positive demeanor.
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Proficiency with Microsoft Office Suite (Word, Excel) and standard office equipment.
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High school diploma or equivalent.
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Bonus: Prior experience in an administrative, legal, or real estate environment is a plus, but not required.
Company DescriptionA boutique law office specializing in timeshare transfers within the State of Hawaii and other real property transfers. We work with clients from all over the United States and other countries.
Company Description
A boutique law office specializing in timeshare transfers within the State of Hawaii and other real property transfers. We work with clients from all over the United States and other countries.