Transportation Supervisor

Collegiate School

Henrico County, VA, USA

Published: 6/14/2022

Full Time

Job Description

Collegiate School is seeking a Transportation Supervisor. Some of the responsibilities include planning, developing and implementing policies and procedures for Fleet Maintenance and Transportation services. Supervises and directs all Transportation personnel, develops and implements procedures and operations for the maintenance, safety and scheduling of all School-owned or leased vehicles. Responsible for all Transportation and Vehicular Systems and equipment. Adheres to all personnel policies, procedures and rules contained in the Faculty/Staff Handbook. This position is designated as Essential Personnel during emergency situations and inclement weather.

This is a full-time 12-month position that reports directly to the Director of Facilities Management.

General Responsibilities include:

Safely manage the overall transportation program consisting of buses, service and other passenger vehicles.
Resolve issues arising from operations and requiring coordination with other departments
Maintain all valid certificates, licenses, endorsements and permits of drivers and vehicles as required by state and local authorities in order to provide a ready fleet.
Drive a school-owned vehicle/bus with or without passengers on a periodic basis
Review and submit bi-weekly payroll through the School’s payroll system
Work with the School’s risk manager on a regular basis in assessing and mitigating risk within the transportation program
Plan, schedule and assign work for transportation staff to ensure proper distribution of assignments and adequate personnel and equipment for performance of duties.
Plan, direct and control transportation services and review and inspect transportation equipment and processes to ensure efficiency, safety and sustainability of operations.
Review, inspect and evaluate work in progress at appropriate intervals to ensure completion as directed and scheduled.
Continually assess, audit and evaluate the physical condition and performance of school-owned or leased transportation equipment. Troubleshoot, develop and direct prioritized corrective actions as required.
Forecast and meet capacity needs to maintain fleet readiness and safety.
Maintain an accurate inventory and records for all school-owned or leased transportation equipment for insurance and depreciation purposes.
Respond to and investigate accidents involving school owned vehicles and rentals on and off campus and report findings to direct supervisor.
Maintain and update all policies and manuals as it relates to transportation
Research and maintain an up to date knowledge base of safety “Best Practices'' within the Fleet Maintenance and Transportation Industries and revise the School's Fleet Manual, as appropriate. Develop and implement new procedures and practices as needed for the School’s benefit and train employees in new techniques, processes and programs.
Develop cost efficiency measures in transportation operations.
Conduct, develop or assign training programs for departmental employees on effective operation and compliance with departmental and regulatory agency requirements.
Enforce life safety regulations and requirements.
Perform required pre/post trip inspections, drive buses for school functions, and perform routine maintenance on school-owned or leased transportation equipment, as required.
Make recommendations for the development of operational budgets.
Provide timely Budget, Vendor, Contract and Invoice Management.
Assist with various personnel functions including hiring, promotion, employee evaluation, merit recommendations, disciplinary actions, time records, and vacation schedules.
Understand and affect Emergency Management Planning and Recovery.
Perform other necessary Facilities duties, as assigned.

Successful candidates will possess the following qualifications and competencies:

5 years of comparable supervisory experience in Fleet Maintenance and Transportation, including direct supervision of staff and program development.
Demonstrated working knowledge, skills and expertise in Fleet Maintenance and Transportation Systems.
Working knowledge of transportation, safety, reservations, scheduling and reporting methods, systems and procedures. Experience doing so via SchoolDude, TripDirect platform, is a plus.
Demonstrated initiative in the development and implementation of Fleet Maintenance and Transportation Systems Management procedures, programs and strategies.
Excellent verbal communication and listening skills with high attention to clarity and detail with ability to explain complex information/fact patterns in understandable terms to all levels of personnel using tact and professionalism.
Ability to take initiative and work independently and as part of a team.
Strong knowledge of cloud-based systems, word processing and spreadsheet software, and Windows platform.
Proven cross cultural competency skills demonstrating self-awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
Excellent reading, writing and comprehension skills.
Ability to develop and maintain accurate records.
Strong organizational, analytical and problem-solving skills.
Knowledge of, and prior training involving, Federal and State occupational hazard and transportation safety programs.
Ability to Pass VDOT physical examination
Valid Commercial Driver’s License (CDL, Class B with passenger and air brake endorsement).
Associates Degree or higher preferred.
Valid Virginia driver's license.

It is critical that candidates demonstrate a commitment to the School’s Core Values and Mission

HONOR

Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair.

LOVE OF LEARNING

A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change.

EXCELLENCE

A sustained commitment to meeting high standards of character, achievement and personal accountability.

RESPECT

Fundamental regard for the dignity and worth of each individual.

COMMUNITY

A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world.

Required Competencies:

Excellent communication skills with the ability to communicate the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
Understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values. Offers assistance within the office especially during busy times.
Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
Understands the need for growth and is receptive to constructive feedback.
Maintains confidentiality at all times.

Who we are

Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.

The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.

Why Collegiate?

Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch.

Below are just a few examples of some of the great advantages of working at Collegiate:

Excellent professional development opportunities for faculty and staff
Collaborative working environment
A rich employee benefits package (which includes free lunch!)
Opportunities for growth and leadership
An environment that fosters creative and innovative instruction

The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender (including pregnancy), age, religion, national origin, ancestry, sexual orientation, disability, veteran or military status, marital status, genetic information, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications and skills.