Job Description
Job Description
We are looking for an Accounts Payable Clerk to join an organization in Minneapolis, Minnesota. This position plays an important role in maintaining timely, accurate payment operations while supporting financial controls and regulatory compliance. The ideal candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple transaction types in a fast-paced accounting environment.
Responsibilities:
• Manage the full cycle of vendor invoice handling, including entering payment details, verifying supporting information, confirming adherence to internal guidelines, securing approvals, and preparing final payment-related documents.
• Evaluate and process trust disbursement requests authorized by attorneys, ensuring each transaction matches the related documentation and is recorded correctly.
• Administer employee and partner reimbursement submissions as well as corporate card activity, reviewing charges for completeness, accuracy, and policy compliance.
• Prepare urgent payment requests for firm personnel and ensure checks are issued promptly and correctly.
• Create and maintain vendor records, update remittance and payment terms, and capture tax reporting details such as 1099 classifications.
• Distribute incoming accounting mail and organize supporting records so documentation is accessible for audit and reference purposes.
• Monitor sales and use tax treatment on invoices and reimbursements and assist with related reporting obligations.
• Contribute to process improvements within accounts payable, provide coverage for departmental tasks when needed, and assist with special assignments from management.
• Experience working in accounts payable with responsibility for invoice review, payment processing, and record accuracy.
• Working knowledge of invoice coding, check runs, and standard accounts payable controls.
• Ability to review financial documents carefully and identify discrepancies before processing.
• Familiarity with vendor setup, maintenance of payee records, and tax-related data such as 1099 information.
• Understanding of expense reimbursement workflows and corporate card transaction processing.
• Strong organizational skills with the ability to manage deadlines and multiple priorities efficiently.
• Proficiency in data entry and accounting systems, with a high degree of accuracy and attention to detail.