Job Description
Job Description
Anderson, Rasor & Partners, LLP is a renowned defense trial firm based in Chicago, recognized for its longstanding tradition of success and excellence. The firm is dedicated to providing exceptional legal defense while offering proactive counseling to help clients minimize liability exposure. Anderson, Rasor & Partners, LLP works closely with clients to develop and execute effective strategies tailored to their objectives.
The firm’s practice areas include medical malpractice defense, health care litigation, nursing home defense, and general and commercial litigation, among others.
ROLE DESCRIPTION
This is a full-time, on-site Billing Coordinator position located in Chicago, IL. The Billing Coordinator is responsible for managing and executing the firm’s billing processes, including the preparation, review, and issuance of invoices while ensuring accuracy and timeliness.
This role involves maintaining billing systems, resolving billing discrepancies, collaborating with internal teams, and working directly with clients to provide clear and efficient communication regarding billing matters. The position also requires monitoring accounts and maintaining accurate records to ensure financial compliance.
KEY RESPONSIBILITIES
The Billing Coordinator’s day-to-day responsibilities include:
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Collaborating directly with attorneys and clients to resolve billing inquiries and strengthen client relationships
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Maintaining comprehensive knowledge of client billing requirements, including individual client specifications and client software billing guidelines
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Managing the timekeeper rate roster, including onboarding new timekeepers and adjusting rates per client or attorney directives
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Partnering with attorneys and administrative staff to implement and improve billing processes
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Preparing and distributing monthly pre-bills for attorney review, ensuring compliance with client guidelines and formatting requirements
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Executing edits, text modifications, code changes, and transfers in accordance with attorney instructions and client guidelines
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Finalizing and submitting bills and invoices to clients, including electronic billing submissions
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Addressing internal and client billing inquiries and coordinating with billing partners to develop appropriate solutions
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Monitoring and following up on invoice short payments in collaboration with financial administrative staff
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Generating and maintaining monthly reports on hours, write-offs, and productivity as directed
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Performing additional duties as required
DESIRED QUALIFICATIONS
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Proficiency in billing processes, invoicing, and billing systems
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Strong analytical skills with exceptional attention to detail
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Excellent verbal and written communication skills
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Ability to work in a fast-paced environment and manage multiple deadlines
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Familiarity with legal or professional services billing processes (preferred)
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Proficiency in relevant billing software and Microsoft Office Suite
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Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred)
BENEFITS
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Life and long-term disability insurance at no cost to the employee
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Medical insurance through Blue Cross/Blue Shield (BCBS), with six health plan options
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Two dental plan options (HMO and PPO)
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401(k) and profit-sharing plan contributions after eligibility requirements are met
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Paid Time Off (PTO), including sick leave, based on experience
SALARY RANGE
$70,000 – $85,000