Job Description
Job Description
We are seeking a proactive, organized, and tech-savvy Executive Assistant to join our team full-time. This is a hybrid role based out of Syracuse, NY, with a mix of office and work-from-home flexibility. You will be the hub of operations, ensuring that systems are in place, transactions run smoothly, and clients receive five-star service.
This is a W2 position with a base salary of $50,000–$55,000, plus the potential for performance-based incentives.
Benefits include:
- 10 flex PTO days
- Standard holidays
- Eligibility for company IRA contributions after two years of employment
Compensation:
$50,000 - $55,000 yearly
Responsibilities:
- Manage daily operations including email inbox, calendars, scheduling, and task lists
- Oversee contract-to-close process, ensuring deadlines and compliance are met
- Support listing and buyer management with organized, repeatable systems
- Maintain and update the database; build and execute a 36-touch client care plan
- Coordinate with VA (marketing/social media) and ensure tasks are aligned and reported
- Prepare and deliver regular communication/updates to clients and team members
- Implement new systems and processes to streamline business operations
Qualifications:
- Strong organizational skills with attention to detail and follow-through
- High responsiveness and urgency; able to manage multiple priorities in a fast-paced environment
- Tech-savvy with proficiency in Microsoft Office/Google Suite; knowledge of CRMs, Canva, DocuSign, and MLS preferred (or ability to learn quickly)
- Excellent written and verbal communication skills; confident in client-facing interactions
- Self-starter with initiative to identify problems and create solutions
- Customer service mindset—kind, approachable, and relationship-oriented
- Adaptable and resourceful, able to thrive in a casual yet professional team culture
About Company
For over 10 years, I’ve built my career as a full-time Realtor serving Central New York families with honesty, integrity, and unmatched dedication. My business thrives on referrals and repeat clients because I believe real estate is more than transactions—it’s about relationships, communication, and helping people achieve their dreams. With an average of 60+ homes sold each year, I’ve built a reputation as a hardworking, approachable, and relatable professional. Now, I’m ready to take the next step by growing my team and bringing on an Executive Assistant who will help elevate my business to the next level.