Job Description
Job Description
Description: Construction business started in 2009, is currently seeking a another member to join our Bilingual (Spanish/English) Administrative Assistant staff. This position reports directly to the company owners and will be responsible with day to day office procedures; answering phones, dispatching, assisting crews, problem solving, invoicing, etc. The ideal candidate will be able to multi-task, problem solve, adjust, and have great organizational skills. Also will need to drive and assist with errands around Houston.
JOB LOCATION: PASADENA, TX
Responsibilities :
PRIMARY RESPONSIBILITY: ASSISTING WITH INVOICING BUT ADDITIONAL TASKS INCLUDE
- Answering all phones
- accept jobs, reject jobs, take job details from our providers (technicians, supervisors, and dispatchers) in a friendly and professional manner
- Dispatch crews every morning and as jobs come in
- call/send txt messages with job details to multiple crews in a timely manner
- Print work orders
- Get excavation areas located (will receive training), take notes, and fax.
- Upload job details and pictures daily
- Communicate with crews and our providers
- Receive daily updates on jobs and email status updates to our providers
- Team work, very important.
- Work with other Administrative Assistants and communicate important information as each will have a different phone
- Communicate with our crews and assist them with job details, directions, etc.
- Communicate with business owners on escalated issues (job problems, conflicts, or delays)
- Invoice
- Hand over jobs completed to business owner for invoicing
- Assist business owners with invoicing
- Go through contract admin system and invoice jobs (will train)
Qualities we look for :
- Communication Skills
- Organization Skills
- Dependability and Reliability (work Monday to Friday 40-45 hrs)
- Ability to cope with pressure
- Customer Service
- Multi-Task and take good notes
Education and Experience
- Prior experience in a business office is preferred
- Computer literacy (experience with word docs, Google Timesheets preferred)
- References
Candidate Must Be:
- Bilingual, must be able to speak English and Spanish fluently
- Dependable
- Able to arrive on time, ready to work
- Have strong work ethic
- Goal, detail, and deadline-oriented
- Able to work with a dynamic group of individuals
- Able to maintain a positive attitude
- Team-oriented
- Good written communication skills
Working Conditions: Business casual office environment
Salary : We appreciate hard work, a positive attitude, and long term administrative assistants. We start at $15.25 and we will hold a review after 5 months. The review will analyze what you have learned in the first months, dependability, attitude, and accomplishments. The first weeks will be a learning period and adapting to our line of work.
Company DescriptionExperienced Construction Contractors
Over 15 years of experience in the telecommunications and public utility works sector and over 10,000 projects completed in the Houston and surrounding areas. Aerial or Underground we can handle any job. Our history speaks for itself.
Company Description
Experienced Construction Contractors\r\nOver 15 years of experience in the telecommunications and public utility works sector and over 10,000 projects completed in the Houston and surrounding areas. Aerial or Underground we can handle any job. Our history speaks for itself.