Job Description
Job Description
Below is the Job Description for your reference:
Title: Receptionist
Location: Arlington, TX (76015)
Duration: 03+ months Contract with the possibility of an Extension
Shift timing: Mon to Fri - 8:00 Am to 5:00 Pm
Pay Rate:$17/hr on W2.
Job Description :
Greet and direct visitors in office.
Operate a multi-line telephone system to answer incoming calls and directs callers to appropriate
personnel.
Retrieves messages from voice mail and forwards to appropriate personnel.
Answers incoming telephone calls, determines purpose of callers, and forwards calls to
appropriate personnel or department; takes and delivers messages or transfers calls to voice
mail when appropriate personnel are unavailable.
Answers questions about organization and provides callers with address, directions, and other
information; welcomes on-site visitors, determines nature of business, and announces visitors
to appropriate personnel.
Monitors visitor access and issues passes when required, updates appointment calendars,
prepares travel vouchers, takes payments for services and products.
Receives, sorts, and routes mail, and maintains and routes publications; maintains fax machines,
assists users, sends faxes, and retrieves and routes incoming faxes; Creates and prints fax cover
sheets, memos, correspondence, reports, and other documents when necessary. - Orders,
receives, and maintains office supplies.
Performs other clerical duties as needed, such as filing, photocopying, and collating. Works on
standard issues/problems While performing the duties of this Job, the employee is regularly
required to sit and talk and hear.
The employee is occasionally required to walk and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities
required by this job include Close vision and Ability to adjust focus.
Skills:
Knowledge of Microsoft Office applications.
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,
percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and
geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions furnished in
written, oral, diagram, or schedule form.
Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully;
Develops alternative solutions; Works well in group problem solving situations; Uses reason
even when dealing with emotional topics.
Manages difficult or emotional customer situations; Responds promptly to customer needs;
Solicits customer feedback to improve service ; Responds to requests for service and
assistance; Meets commitments.
Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification;
Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to
meet needs; Presents numerical data effectively; Able to read and interpret written information.
Balances team and individual responsibilities; Exhibits objectivity and openness to others' views;
Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of
team above own interests; Able to build morale and group commitments to goals and objectives;
Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.
Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect
and consideration regardless of their status or position; Accepts responsibility for own actions;
Follows through on commitments.
1-2 years related experience
Education:
High School diploma or equivalent