Job Description
Job Description
Executive Assistant 3We have an exciting opportunity for an Executive Assistant 3 with the top leading multimedia and creative software company in the world using cutting-edge tools and technologies, including industry-leading AI and creative software, empower millions of users to achieve their creative and business goals.We are seeking an Executive Assistant to support the Vice President of Public Sector and several Senior Directors in the team. This role is responsible for providing diverse operational and administrative support from daily calendar and meeting management to special projects. The ideal candidate will be able to go into the Adobe McLean office when the Vice President is in. You'll be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with good judgment and attention to detail. You demonstrate a high degree of confidentiality and discretion, resourcefulness, timeliness, and ability to anticipate needs with a minimum amount of guidance in a dynamic environment. Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever-changing environment.Job Details
- Executive Assistant 3 (Contract)
- Location: McLean, VA 22102 (Hybrid)
- Duration: 4 month
- Team: PUB SEC NONFED
Key Responsibilities:
- Support a fast-paced organization to optimize their success.
- Calendar management - coordinate all meetings for the VP, Public Sector, and Senior Directors, including but not limited to team meetings, offsite meetings, board meetings, speaking engagements and meetings with internal and external business partners.
- The candidate will understand the nuances of customer etiquette as well as how to engage both internal Adobe Executives and external contacts at the government level.
- Possess a high degree of discretion and confidentiality; exhibit sound judgment in handling sensitive materials.
- Travel planning & support.
- Process business expense reimbursement requests, invoices and PO handling with precision. Manage all open purchase orders.
- Problem solving – anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work.
- Project Management skills as well as prioritizing work and balancing several workstreams at a time
- Partner closely with the IT organization and internal partners in preparation for meetings
- Coordinate assistance with office space and equipment in McLean.
- Maintain organization distribution lists and org charts, ability to review data with a keen attention to detail.
- Assists in coordinating and communicating about organization-wide engagement and social events.
- Supports and owns specialist projects on an as-needed basis.
- Comply with Adobe policies and procedures and utilize Adobe Contracts Management system for all departmental purchases.
Required Skills & Qualifications:
- High School Degree and/or Bachelor’s Degree or equivalent work experience.
- 5+ years of experience as an Executive Assistant, preferably supporting a similar level of leadership.
- Strong organizational skills, attention to detail and timely follow-through.
- Professional, completely discrete and able to work with highly confidential matters.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with Concur and Ariba is a plus.
- Previous experience in supporting Public Sector organizations a plus.
Compensation:
- Up to $59.34 per hour.
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