Job Description
We are hiring an exceptional Recruiting Coordinator for our leading AI research and deployment client in San Francisco!
This is a 1 year contract to start, and will be hybrid in San Francisco
.MUST have experience in providing high touch, white glove RC experience within a software environment (open to enterprise or start-up)
.
About the Ro
leWe are expanding our Recruiting Coordination (R/C) team to support a rapidly scaling recruiting organization. Recruiting Coordinators are critical to the success of the hiring process—without strong coordination, hiring velocity slows and directly impacts the busines
s.This role is high-volume, fast-paced, and operationally complex. You will partner closely with recruiters, hiring managers, executive assistants, and executive business partners to manage interview scheduling across multiple pipelines, often under tight timelines and shifting prioritie
s.
Compensat
- ionHourly Rate: $57.50/hour (SF Bay Area / West Coast Remo
- te)Annualized Equivalent: ~$1
20K
Key Responsibili
- tiesOwn end-to-end interview scheduling across multiple pipelines (80–90% of the r
- ole)Coordinate high-volume interview schedules using ATS and scheduling t
- oolsManage complex, bespoke scheduling for Research and Executive-level pipel
- inesSupport large-scale Engineering, Product, Business, GTM, and non-technical hi
- ringPartner with recruiters, hiring managers, executive assistants, and executive business part
- nersCommunicate clearly and professionally with candidates, interviewers, and stakehol
- dersTroubleshoot and resolve scheduling conflicts, declines, and last-minute cha
- ngesManage “fire drills” with calm urgency and strong problem-solving sk
- illsSupport both virtual and occasional in-person interviews (pipeline depend
- ent)Maintain accurate scheduling documentation and candidate rec
- ordsDeliver a polished, welcoming candidate experience (including virtual greeti
ngs)
Required Qualifications (Non-Negoti
- able)Proven Recruiting Coordination experience (must have done this role specific
- ally)Experience managing high-volume, fast-paced interview sched
- ulingStrong organizational skills with the ability to manage “organized c
- haos”Exceptional written and verbal communication s
- killsAbility to remain calm and solutions-oriented when schedules change ra
- pidlyComfort working extensively in Slack and partnering cross-functionally (treat SLACK as a must have in an enterprise set
- ting)Experience working with executive stakeholders and/or executive assis
- tantsAbility to self-schedule and manage competing priorities independ
ently
Preferred Qualific
- ationsExperience in both big tech and scrappy startup enviro
- nmentsExperience as the first or early Recruiting Coordinator at a s
- tartupFamiliarity with Ashby, Guide, or other ATS/scheduling tools (strong plus, not req
- uired)Experience supporting Engineering, Product, Research, or GTM hiring pip
- elinesComfort supporting hybrid and in-office interview processes when re
quired
Tools & Envi
- ronmentATS
- : AshbyScheduling Tools: Guide and similar pl
- atformsHeavy Slac
- k usageHigh volume of interviewers (100+), many with EA
- supportSelf-scheduling interviews and candidate-driven scheduling wo
rkflows
Ideal Candidate
- ProfileGo-getter with a problem-solving
- mindsetThrives in fast-moving, ambiguous envi
- ronmentsComfortable juggling multiple stakeholders and pr
- ioritiesAble to quickly assess situations and unblock schedulin
- g issuesOrganized, proactive, and detail-
- orientedPolished executive presence when engaging with candidates and leaders; strong written & verbal communicatio
n skills