Accounting administrator

Job Description

Job DescriptionAccounting Administrator

Department: Finance
Reports To: Director of Operations

Purpose

To ensure accurate and timely financial operations, compliance with Sanctuary Recovery Centers' fiscal policies, and support for organizational goals through efficient accounting administration.

Scope

This position applies to all financial activities within Sanctuary Recovery Centers, including accounts payable, accounts receivable, payroll, and reporting functions.

Responsibilities

• Accounts Payable & Receivable

  • Process invoices, payments, and reimbursements in accordance with company policy.
  • Maintain accurate transaction records and reconcile accounts monthly.

• Payroll Administration

  • Assist with payroll processing and ensure compliance with state and federal regulations.
  • Maintain confidentiality of employee payroll data per HIPAA and Sanctuary Recovery Centers' privacy standards.

• Financial Reporting & Compliance

  • Prepare monthly financial statements and assist with audits.
  • Ensure adherence to internal controls and fiscal compliance requirements.

• Administrative Duties

  • Organize and maintain accounting files in accordance with record retention policy.
  • Support tax filings and regulatory reporting deadlines.

Qualifications

• Bachelor's degree in accounting or finance preferred; or equivalent experience.
• Minimum 3 years of accounting or bookkeeping experience.
• Proficiency in QuickBooks and Microsoft Office Suite.
• Strong organizational skills and attention to detail.

Competencies

• Ethical decision-making and confidentiality.
• Effective communication with internal teams and external vendors.
• Ability to work independently and meet deadlines.

Physical Requirements

• Ability to sit for extended periods and work on a computer.

As part of our commitment to maintaining a safe and productive work environment, Sanctuary Recovery Centers conducts background checks and drug screenings for all potential employees. Please note the following:

1. Background Check: All offers of employment are contingent upon the successful completion of a background check. This may include verification of employment history, education, criminal records, and other relevant information.

2. Drug Screening: Candidates must pass a drug screening test as a condition of employment. This test will screen for the presence of illegal substances and may include random testing during employment.

3. APS Registry: Candidates must pass an APS (Adult Protective Services) registry check before an offer of employment can be extended.

4. Confidentiality: All information obtained during the background check, drug screening, and APS registry check process will be kept confidential and used solely for employment purposes.

5. Compliance: Sanctuary Recovery Centers complies with all applicable federal, state, and local laws regarding background checks, drug screenings, and APS registry checks.

By applying for this position, you acknowledge and consent to these procedures.