Job Description
Job Description
Job Title: Sales Administrative Assistant
Location: Palmetto, FL
Estimated Salary: $35,000 – $42,000 per year
Employment Type: Full-Time
Position Overview
A growing food distribution company is seeking a Sales Administrative Assistant to support the Vice President of Sales and the broader sales department. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys supporting sales operations, organizing events, and managing day-to-day administrative tasks.
Key Responsibilities
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Provide direct administrative support to the VP of Sales and assist other sales personnel as needed.
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Manage calendars, coordinate travel arrangements, and handle email correspondence on behalf of the VP of Sales.
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Assist in organizing food shows, sales meetings, and other departmental events.
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Prepare reports, presentations, and internal communications using Microsoft Office tools.
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Handle inbound calls and messages; screen and direct calls appropriately.
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Maintain departmental records, files, and CRM data (e.g. promotional materials, customer info, sales collateral).
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Support promotional campaigns by creating and distributing flyers, sales reports, and POS materials.
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Track and report sales commissions, promotions, and customer engagement activities.
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Assist with purchasing office supplies and coordinating meeting logistics (room bookings, equipment setup, catering).
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Provide support to other administrative areas such as reception or general office operations when needed.
Qualifications
Education:
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High school diploma or equivalent required.
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Associate’s or bachelor’s degree in business administration or related field preferred.
Experience:
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1–2 years of administrative experience, preferably supporting an executive or sales team.
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Experience in a sales or foodservice environment is a plus.
Skills & Competencies
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Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with Access or CRM platforms is a plus.
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Able to type at least 50 WPM accurately.
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Excellent organizational and time management skills; able to handle multiple tasks under tight deadlines.
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Strong written and verbal communication abilities.
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High attention to detail with excellent proofreading and document formatting skills.
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Professional and composed demeanor; capable of working with staff at all organizational levels.
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Demonstrated discretion in handling confidential information.
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Strong math and analytical skills for creating and interpreting reports, charts, and basic financial calculations.
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Enthusiastic and flexible team player with a proactive approach to solving problems.