Job Description
Job DescriptionDescription:***This role is contingent upon the successful award of a government contract. Compensation will be determined based on industry standards, candidate experience, and salary expectations to ensure fairness and transparency.
Essential Functions:
The Program Analyst plays a crucial role in facilitating meetings, managing acquisition activities, conducting market research, preparing cost analyses, supporting funding management, overseeing risk mitigation, and ensuring effective management of the real property portfolio. Duties include, but are not limited to:
- Facilitation and Meeting Coordination
- Plan and execute meetings and working sessions with clearly defined goals and actionable outcomes.
- Set agendas, control the meeting environment, track action items, and ensure all stakeholders are informed of project status and next steps.
- Distribute meeting minutes and provide leadership with reporting updates.
- Acquisition Support & Documentation
- Assist in acquisition program management, coordinating procurement timelines, preparing acquisition documentation, and supporting performance measurement efforts.
- Develop Statements of Work (SOW), Statements of Objectives (SOO), and Performance Work Statements (PWS) in compliance with FAR, HSAR, CBP, USACE, FAA, and GSA regulations.
- Conduct market research and prepare Analysis of Alternatives (AoA) reports evaluating vendors based on industry trends and procurement criteria.
- Cost Estimation & Financial Management
- Prepare Independent Government Cost Estimates (IGCE) and lifecycle cost analyses for procurement support.
- Analyze pricing data, historical market trends, and similar agency purchases to develop accurate cost projections.
- Track budget allocations, including Purchase Requisition Requests (PRRs) and financial transactions using CBP’s SAP system. Maintain financial records in TRIRIGA (or its replacement) and ensure monthly updates.
- Program Reporting & Portfolio Analysis
- Develop standard and ad-hoc reports for senior management, ensuring accurate data analysis and validation.
- Support internal and external reporting for construction projects, facility maintenance, and operational costs.
- Track real property inventory, ensuring proper documentation and financial accountability of assets.
- Maintain and manage facilities portfolio data in TRIRIGA, updating records following Facility Condition Assessments (FCA) and Master Plans.
- Risk Management & Compliance
- Assess performance, schedule, and cost risks, developing mitigation strategies.
- Monitor the effectiveness of risk management procedures, performing quantitative assessments and reporting updates.
- Provide risk management training and technical reviews to ensure consistency across the PMO.
Disclaimer "The responsibilities and duties outlined in this job description are intended to describe the general nature and level of work performed by employees within this role. However, they are not exhaustive and may be subject to change or modification at any time to meet the evolving needs of the organization.
Requirements:
Minumim Requirements:
- Expertise in acquisition management, market research, and procurement documentation.
- Strong financial acumen with proficiency in SAP, TRIRIGA, and cost estimation techniques.
- Experience in risk assessment and mitigation strategies for project execution.
- Analytical skills for developing program-level reporting and database management.
- Excellent communication and facilitation skills for stakeholder engagement.
- U.S. Citizenship required
- Must participate in a federal background investigation
- A bachelor’s degree and (minimum) 5 or more years in real property management
Preferred Qualifications:
- Funding and Budget Management
- Demonstrated experience tracking, reconciling, and reporting on multi-million-dollar program budgets, including preparing funding documentation and coordinating with financial systems of record (e.g., SAP, TRIRIGA).
- Ability to support cost estimation, purchase requisitions, and financial reporting for real property or facility operations.
- Maintenance & Repair (M&R)
- Hands-on experience coordinating maintenance and repair activities, including developing status reports, tracking work orders, and ensuring timely completion of facility sustainment tasks.
- Knowledge of facility data systems and reporting requirements for maintenance contracts.
Location:
- Washington, D.C.
- This position will primarily be performed onsite at assigned Government facilities or regional offices, with the possibility of remote or hybrid work arrangements when authorized by the Government