Job Description
Job Description
Executive Assistant, 36222648What you get to do in this role:
- Schedule appointments, planmeetings, and maintain complex and changing calendars,while working through scheduling roadblocks.
- Assist leadership and organizations by optimizing usage of time.Make decisions regarding short-term priorities and workactivities.
- Arrange all travel to ensure consistency within companyprocedures and support organization in obtaining necessarytravel documents including Visa/passport, while maintainingLeadership expenses/credit cardreconciliation.
- Identify issues within theorganization and initiate orfacilitate solutions.
- Assist internal departments with the setup of new hires.
- Assist new hires with processes including expense reporting andtravel systems and other internal processes and tools. Compile,prepare and process Leadership expenses and credit card reconciliation where needed.
To be successful in this role you have:
- Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.
- 7+ years experiencesupporting VPlevel executives
- Highly organized withexceptionalcommunicationskills andability to manage avariety of high priorityprojectsfrom multiplemanagement andprofessionallevels
- Desire to grow and take onyourown projects
- Professionaldemeanorand soft-skills
- Positive and personablecan-do attitude
- Proficient in Zoom,MicrosoftOffice suites (Word,Excel,PowerPoint, Outlook),Box,Concur and Google Docs
- Experience handlingconfidentialmaterials
Managers Note:Based on the job description, what are the must have non-negotiable items that a candidate must have to be successful in this role?
- Highly organized, strong attention to detail; strong problem-solving skills
- Adaptability and flexibility to manage a fast-paced, complex, rapidly changing environment
- Strong communication skills; ability to interact with all levels of the organization and internal/external customers
- Ability to multi-task and manage multiple competing priorities
- Trustworthy and reliable; ability to manage confidential information with discretion
- High level of comfort with technology; Microsoft Office Suite, Concur, Spotnana preferred
What backgrounds/skills can we be more flexible with that can be learned on the job?
- We would prefer someone with some prior experience give the level of support needed. The person will work closely with the Chief of Staff to manage calendars for the executives, but they should have an understanding of the pace and requirements for a growing tech company.
Does this position require to sit onsite or travel?
- Onsite in the Vienna Office (8045 Leesburg Pike, McLean, VA 22182)
If yes, which days of the week?
- Target 2-3 days/week, usually Tuesday - Thursday.
Does this person have to work in a specific time zone? (e.g. - If a person on the East Coast can work PST, is that ok?)
- Prefer East Coast time zone, but may have some occasional extended coverage into PST
Does this position have the opportunity to extend beyond the initial contract or convert to FTE?
- Yes
Pay Rate Range:
- $60-64.28/hr.