Job Description
At PCA, we say, "It's not just the cars, it's the people!" We have amazing staff who love to work at PCA, and it's time to add our next team member. We look for candidates who are high performers and work with excellence. This is a great job and a great place to work!
ABOUT US
The Porsche Club of America (www.pca.org) is a club for Porsche owners. Through the National Office, our staff support 170,000 members and 149 regions (chapters) in a variety of ways: processing memberships, planning events, bringing support to driving, racing and educational programs, producing a monthly magazine, and connecting members to resources.
POSITION SUMMARY
The Event Coordinator supports the National Events team in planning and executing events of varying scope and size. The role will include registration responsibilities as well as broader administrative, logistical, marketing and communication support across all phases of event planning. The ideal candidate is detail-oriented, responsive, and thrives in a fast-paced environment. Strong organizational skills, excellent communication, and the ability to manage multiple priorities are essential.
This position reports to the National Events Manager and requires occasional travel, including weekends.
This job is in person at the PCA National Office in Columbia, Maryland.
KEY RESPONSIBILITIES
Administrative Support and Event Coordination & Logistics
- Support planning and execution of national meetings, conferences, and special events
- Coordinate event collateral (e.g., welcome cards, programs, name badges)
- Maintain sponsor and exhibitor deliverables and communications
- Organize and support volunteer engagement and logistics
- Update internal dashboards with event details and registration links
- Data entry for event details and member information
- Provide exceptional customer service via phone and email, resolving inquiries and issues promptly
- Assist with content creation for event materials
- Support cross-functional teams and contribute to special projects as assigned
- Manage online registration systems and processes for members, sponsors and staff
- Create, test, and automate attendee communications (confirmations, reminders, surveys, etc.)
- Prepare and distribute attendee lists and registration data reports
- Submit all travel and purchase receipts for self and manager with accurate budget categorization and documentation. Coordinate with Finance on payments, refunds, and reconciliation.
- Prepare registration training materials and FAQs for Member Services staff; provide ongoing support and guidance, including walkthroughs for new systems or one-on-one assistance for new team members as needed.
- Other duties as assigned by the Executive Director
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Event Planning, Communications, Marketing or related field
- 5+ years of professional meeting registration experience (association or nonprofit preferred)
- Experience managing registration for large-scale events (200–4,000 attendees)
- Strong organizational and time management skills
- Excellent written and verbal communication
- Proficiency in Microsoft Office Suite and Canva
- Valid driver’s license and good driving record
- Ability to work independently and collaboratively
- Up-to-date knowledge of trends in the meetings industry
PAY
$72,000 per year
BENEFITS
- Health insurance
- Paid time off
- Retirement plan
TO APPLY
To apply, please send a RESUME and COVER LETTER. Please include both for your application to be considered complete.
We kindly request no phone calls or direct messages.