Job Description
Job DescriptionBenefits:
- Paid holidays
- Life insurance
- Disability insurance
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Events - Project Manager
We are currently seeking a highly skilled Events - Project Manager with 7 years professional experience with trade show style events and exhibits to support a Federal Government contract. Must pass a background check for security clearance, be a U.S. citizen, and must be able to work on site in Washington, DC/Alexandria, VA.
Job Duties / Responsibilities:
- Plans, executes, and oversees all logistical aspects of eventssuch as conferences, meetings, and trade showsfrom conception to completion.
- Manage budgets, timelines, vendors, and cross-functional teams to meet client goals, ensuring a seamless experience, minimizing risks, and analyzing post-event success.
- Provide logistics support for a variety of meetings, events, and conferences.
- Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed.
- Research requirements and context for various events, meetings, and conferences, to ensure the staff is prepared to interact with various audiences and stakeholders.
- Identify and manage inventory for educational information resources and other outreach materials.
- Coordinate exhibit design, technology, and management with designated vendors/partners.
- Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies, and experiences to suit specific event needs.
- Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
- Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments.
- Have access to equipment such as a laptop, Adobe CS, Microsoft Office Suite, and other project management and design programs as needed.
- Familiar with federal requirements (e.g. 508 compliance) and will ensure the client is compliant with such regulations.
- May involve some travel.
Skills & Requirements:
- Bachelors degree or equivalent from a four-year college.
- Seven years of professional experience with trade show style events and exhibits.
- Professional, expert level of experience with project management/planning software.
- Professional, expert level of experience managing shipping and receiving logistics, including direct to site shipping, shipping to advanced warehouse, overnight shipping, and event to event shipping.
- Demonstrated expert level of experience working with major trade exposition companies to include managing relationships, purchasing of materials and services, coordinating logistics, and other related activities
- Professional expert level experience managing large teams.
- Expert level experience with current best practices for demonstrations and exhibit spaces.
- Expert level of experience with using Adobe Creative Cloud and Microsoft Office suite of products.
- Ability to gather requirements from stakeholders and work collaboratively within a team as well as independently on assigned projects.
- Ability to take creative direction from stakeholders.
- Demonstrated expert level of experience with asset management systems.
- Demonstrated expert level of experience working with major trade exposition companies to include managing relationships, purchasing of materials and services, coordinating logistics, and other related activities
- Demonstrated ability to manage shipping and receiving logistics, including direct to site shipping, shipping to advanced warehouse, overnight shipping, and event to event shipping.
- Ability to generate detailed after-action reports for each event.
- Ability to manage multiple large/high profile events simultaneously.
- Ability to handle quick-turnaround (i.e. within the hour or same day) requests.
- May involve some travel.
- This is a full-time, on-site position located at the clients facility in Washington DC/Alexandria, VA.
- Ability to learn quickly, adapt, organize, and prioritize work in a fast-paced environment.
- Must be highly organized with a strong attention to detail.
- Must be a U.S. citizen.
- Must pass background check for security clearance.
- Must submit: 3-5 pictures of expo-style booths you have managed; a sample (pdf/link to a dashboard or system/screenshot) report of inventory forecasting; and a sample event checklist.