Shipping Receiving and Purchasing Coordinator

Job Description

Job Description

Primary Objective:

The Shipping, Receiving & Purchasing Coordinator is responsible for managing incoming and outgoing materials, maintaining inventory accuracy, coordinating shipments, and purchasing materials and supplies needed for production and installation operations. This role plays a critical part in ensuring projects are delivered on time, materials are available when needed, and inventory is properly tracked, organized, and on budget.

Key Responsibilities:

Shipping & Receiving

• Receive, inspect, and verify incoming shipments for accuracy and quality.
• Unload and organize incoming materials, hardware, and sign components.
• Prepare and package finished signs and materials for shipment or delivery.
• Coordinate freight pickups, local deliveries, and carrier scheduling.
• Maintain shipping records, packing slips, bills of lading, tracking information, and any required permits.
• Ensure all outgoing products are packaged securely and professionally.
• Assist with loading installation vehicles and preparing job site materials while coordinating with project managers to ensure the delivery window aligns with the install schedule.
• Maintain clean, safe, and organized warehouse and shipping areas.

Purchasing

• Order materials, supplies, tools, and equipment required for production and installation.
• Monitor inventory levels and replenish stock as needed.
• Develop and maintain relationships with vendors and suppliers.
• Compare pricing, negotiate costs, and identify cost-saving opportunities.
• Track purchase orders, back orders, and ensure timely delivery of materials.
• Work closely with production, project management, and leadership teams to forecast material needs.
• Coordinate with project managers and estimators when substitutions or upgrades affect job cost.
• Resolve issues related to shortages, damaged goods, or incorrect shipments.
• Maintain accurate purchasing and inventory records.

Inventory & Operations Support

• Conduct routine cycle counts and inventory audits.
• Organize and label inventory for efficient retrieval.
• Assist with job staging and material preparation for production and installation teams.
• Support continuous improvement efforts related to warehouse organization and inventory processes.
• Follow all company safety procedures and OSHA guidelines.

Qualifications

Required

· 2+ years in shipping/receiving, purchasing, or warehouse operations (sign, fabrication, or custom manufacturing strongly preferred)

· Comfortable with ERP or inventory software; able to learn SquareCoil quickly (training provided)

· Strong attention to detail with PO matching, inventory counts, and freight documentation

· Solid written and verbal communication for vendor and internal coordination

· Ability to lift 50+ lbs and operate a forklift/pallet jack

· Valid driver’s license and be able to pass a DOT physical.

Preferred

· Prior experience with SquareCoil or another sign-industry ERP (Cyrious, Shopvox, etc.)

· Familiarity with sign-industry materials and vendors

· Experience arranging LTL freight for oversized loads

· Forklift certification

Benefits:

· Competitive salary and performance-based bonuses.

· Comprehensive health, dental, and vision insurance.

· Company provide Short- and Long-Term Disability and a life insurance policy.

· 401(k) plan with company match.

· Professional development and training opportunities.

Physical Requirements:

· The physical requirements of the job in an office and warehouse environment, including, but not limited to the following: Prolonged sitting while operating computer and office equipment, lifting up to 50 pounds repeatedly throughout the day

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person