Job Description
Job Description
Robert Half has an immediate need for a Front Desk Receptionist in Belmont. Our client has an amazing Campus right off the freeway and offers a luxurious work space. We are looking for a detail-oriented and organized Receptionist who has ideally 2 plus years of experience at a front desk (lobby experience highly desired). You will be the first point of contact for visitors and callers, ensuring excellent customer service and smooth communication. This role requires strong interpersonal skills, attention to detail, and the ability to multitask effectively in a dynamic environment.
Please find the details below and if interested, apply now! We need to get the process started ASAP. Do not wait, apply now!
Responsibilities:
- Greet and assist visitors, ensuring they are directed to the appropriate departments or personnel.
- Handle incoming calls professionally, managing the switchboard and routing calls efficiently.
- Perform general clerical duties such as filing, photocopying, and managing mail and courier services.
- Maintain security protocols by monitoring visitor access and ensuring compliance with established procedures.
- Prepare documents and presentations using Microsoft Word, Excel, and PowerPoint.
- Manage scheduling and appointments, coordinating between departments as needed.
- Research and gather information to support administrative tasks and office operations.
- Ensure the reception area remains tidy and welcoming to guests.
- Provide written and verbal communication support to various teams and departments.
- Assist with organizing mailers and distributing materials to the appropriate recipients.
- Proven experience in receptionist or administrative roles with a focus on customer service.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Strong organizational and multitasking abilities with keen attention to detail.
- Excellent interpersonal and written communication skills.
- Ability to operate office equipment such as photocopiers and switchboards.
- Familiarity with security protocols and visitor management systems.
- Demonstrated ability to manage schedules, appointments, and clerical tasks efficiently.
- Knowledge of conducting research and handling courier services.