Job Description
Job DescriptionPart-Time Office Manager - Employment Law PracticeWe are recruiting on behalf of our client for this exciting opportunity
Position OverviewJob Title: Part-Time Office Manager
Schedule: 20 hours per week
Compensation: $30-35 per hour
Work Arrangement: Hybrid position with regular office attendance required
Location: Southern Westchester County, NY
About Our ClientOur client is a well-established boutique employment law practice specializing in helping businesses proactively identify and resolve workplace issues before they escalate to litigation. This growing firm provides strategic counsel to employers across various industries, focusing on preventive legal solutions and comprehensive workplace training.
The OpportunityJoin a dynamic legal team as a Part-Time Office Manager supporting the firm's attorneys in their mission to deliver exceptional client service. This role offers the perfect balance of professional legal environment experience with flexible scheduling, ideal for someone seeking meaningful part-time work with growth potential.
Work EnvironmentThis hybrid position requires regular attendance at the firm's professional home office - a spacious, well-appointed workspace featuring:
- Dedicated office space for staff members
- Professional conference facilities for client meetings and attorney collaboration
- Modern, comfortable working environment
- Flexible scheduling options to accommodate work-life balance
Key ResponsibilitiesAdministrative Excellence
- Manage comprehensive office calendar and scheduling systems
- Maintain and update contact distribution lists and client databases
- Handle word processing for client documents, correspondence, and marketing materials
- Organize and maintain both paper and electronic filing systems
Client Support & Documentation
- Serve as professional notetaker during workplace investigations
- Track updates and revisions to client documents, handbooks, and agreement templates
- Coordinate personalized client outreach in response to legal developments and changes
- Administer conflict check processes and record retention systems
Marketing & Communications
- Update and maintain training program materials using Canva, PowerPoint, and PDF formats
- Assist with social media content management and posting
- Update online attorney directory profiles
- Support marketing and business development initiatives
Legal Practice Support
- Assist with confidential legal processes requiring discretion and attention to detail
- Support attorneys with various administrative tasks as needed
- Help maintain professional standards and client confidentiality protocols
Required QualificationsTechnical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with Canva for graphic design and content creation
- Familiarity with social media platforms and content management
- Strong computer-based note-taking abilities
Professional Competencies
- Exceptional organizational skills and attention to detail
- Ability to multitask effectively and prioritize competing demands
- Strong written and verbal communication skills
- Understanding of confidentiality requirements in professional settings
- Demonstrated reliability and professional demeanor
What We OfferCompensation & Benefits
- Competitive hourly rate: $30-35 per hour
- Flexible, hybrid work schedule accommodating work-life balance
- Opportunity to work with a respected legal practice
Work Environment Benefits
- Modern, professional office setting
- Collaborative team environment
- Exposure to diverse legal matters and business practices
- Opportunity to develop specialized legal administrative skills
Ideal Candidate ProfileWe're seeking a detail-oriented professional who thrives in a collaborative legal environment and appreciates the flexibility of part-time work. The ideal candidate will bring strong administrative skills, technology proficiency, and a commitment to maintaining the highest standards of confidentiality and professionalism.
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