Receptionist

Cimarron Trailers

Chickasha, OK, USA

Published: 6/14/2022

Full Time

Essential Duties and Responsibilities:

Answer phones, take messages and direct inquiries to appropriate personnel
Greet and assist visitors, in a professional and courteous manner
Send order confirmations to dealers, create invoices for shipped parts and trailers and prepare orders for the shop following dealer confirmation
Create Manufacturer’s Certificates of Origin (MCO) and produce serial plate stickers (VIN tags) for trailers
Ensure all sales folders are complete and organized correctly
Distribute trailers on order documents to dealers bi-weekly
Track incoming warranty registrations and input them into the system
Monitor and assess visitor behaviors and attitudes, reporting any issues or concerns to the appropriate manager
Perform administrative tasks, including data entry and filing
Regular attendance is a critical function of this job
Perform additional duties as requested, directed, or assigned

Education and Experience:

A combination of education and experience will be considered, however, a minimum of 3 years of experience in a similar role is required.

Job Knowledge, Skills and Abilities:

Proficiency in Microsoft Word, Outlook, Teams and Excel is required
Must maintain a positive attitude and willingness to collaborate and assist with tasks
Must be thorough, accurate and have a keen attention to detail
Must be able to manage multiple tasks and priorities while adapting easily to changing situations.
Must be able to work effectively with vendors, customers, and colleagues.
Must thrive in a team environment
Must be a self-starter with a strong sense of urgency in completing assigned tasks
Must maintain the confidentiality of Cimarron Trailers proprietary and intellectual property

Supervisory Responsibilities:

Physical Demands:

Ability to sit, stand, and move throughout the facility as needed.
Ability to use hands, wrists, and arms for extended periods, up to 8 hours per day, including overtime.
Proficient in tasks involving writing, typing, and data entry, requiring sustained manual dexterity and endurance.

Personal Protective Equipment:

Work Environment:

Combination of office, manufacturing plant and outdoor environment.
Exposure to various environmental conditions, including extreme heat and cold, while moving between buildings
Exposure to loud noises while in plant environment