Great Job Opportunity with Big Company! As Administrative Assistant

Job Description

Job Description

Job Opportunity: Administrative Assistant

• Location: 2001 Ross Ave #2800, Dallas, TX 75201
• Contract Duration: 6 months with high possibility of extension
• Pay Rate: $29.00/hr on W2 | W/O Benefits

About the Role:

Seeking a proactive and detail-oriented Administrative Assistant to support various teams in a fast-paced environment.
You'll manage calendars, coordinate meetings and travel, handle calls, and provide general administrative support. Flexibility and discretion are key.

Key Responsibilities:

• Support multiple teams and provide coverage as needed.
• Manage complex calendars and coordinate meetings/calls.
• Handle phone calls professionally and take detailed messages.
• Arrange travel (domestic/international) and process expenses.
• Coordinate internal/client meetings (rooms, catering, materials).
• Perform general administrative duties (phone, filing, etc.).
• Handle confidential information with discretion.
• Act as an integral team member, aware of priorities.
• Adhere to compliance regulations.

Skills & Qualifications:

• Experience as an Administrative Assistant supporting executives.
• Financial services/private sector/government experience preferred.
• Excellent judgment and discretion with confidential information.
• Strong interpersonal and teamwork skills.
• Calm under pressure; able to prioritize and multitask.
• Excellent written and verbal communication skills.
• Extreme attention to detail and organizational skills.
• Quick learner with strong anticipation skills.
• Proactive problem-solver and independent thinker.
• High integrity, professionalism, and diplomacy.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and Zoom.
• Familiarity with expense platforms (e.g., SAP Concur).
• Supportive team player with a positive attitude.

Benefits Info:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.