Job Description
Job Description
We are looking for an Accounts Payable Clerk to join a field services organization in Dover, Delaware on a Contract basis. This role is suited for someone who can step into a fast-paced accounts payable environment, manage invoice workflows accurately, and adapt quickly to established financial systems and team processes. The position supports daily payables operations, vendor communication, and month-end activities while helping maintain strong compliance and documentation standards.
Responsibilities:
• Manage daily accounts payable transactions across financial platforms, ensuring timely and accurate processing of invoices and related records.
• Review both purchase order and non-purchase order invoices, applying correct general ledger and cost center coding before entry.
• Complete three-way matching activities and investigate exceptions involving pricing, quantities, freight charges, tax details, or receiving issues.
• Coordinate vendor payment activity by preparing and reviewing scheduled disbursements such as checks, electronic payments, and wire transfers.
• Reconcile vendor statements, research open items, and resolve missing invoice concerns with limited oversight.
• Respond to questions from suppliers and internal teams regarding invoice status, payment timing, and account discrepancies.
• Assist with month-end close by supporting accrual preparation, aging analysis, reconciliations, and validation of payable reports.
• Contribute to audit readiness and adherence to internal controls, while supporting system enhancements, automation efforts, and process documentation.
• Work closely with Procurement, Receiving, and Finance teams to improve workflow efficiency and maintain smooth transaction processing.
• At least 2 years of accounts payable experience in a high-volume processing environment.
• Hands-on experience with invoice coding, invoice entry, and payment support activities.
• Ability to learn new systems quickly and adapt to changing priorities with minimal ramp-up time.
• Working knowledge of ERP or financial platforms such as Epicor, SAP S/4HANA, or similar systems.
• Proficiency with Excel and document management or invoice workflow tools such as DocLink.
• Strong attention to detail with the ability to identify and resolve discrepancies accurately.
• Clear communication skills for handling vendor inquiries and collaborating with cross-functional teams.