Job Description
Job Description
Job Title: Accounting Assistant
Department: Business Services
Reports to: Superintendent of HR & Business Services
Job Class: Extended-Part Time, IMRF eligible
Hourly Rate: $20-$22 an hour
Schedule: Monday through Friday, 29 hours per week
Position Summary
Reporting to the Superintendent of HR & Business Services, the Accounting Assistant is responsible for executing the day-to-day activities of the Finance Department in relation to Accounts Payable, Accounts Receivable, Bank Reconciliations, and first-level journal entries.
Essential Duties and Responsibilities
- Processes imports from sales software into financial software daily. Reconciles any discrepancies.
- Prepares first-level journal entries for money movement to and from bank accounts.
- Utilizes bank statements to monitor the flow of money and reconciles for errors. Is able to verify all transactions and account for them properly in the system.
- Completes monthly bank reconciliations within the finance software.
- Assists with running accounting reports.
- Reviews RecTrac refund reports and installment billing for discrepancies. Contacts appropriate managers for resolution as needed.
- Assists in ensuring that all the Agency's procedures regarding internal controls are adhered to.
- Under the direction of the Superintendent, assists with gathering documents for audits.
- Enter monthly sales tax returns in MyTax online.
- Assists with paying liquor licenses for each site.
- Processes all payroll functions, including completion of biweekly payroll run and payment of liabilities.
- Acts as custodian for the Petty Cash Account. Processing all journal entries and audit balances as needed.
- Completes all accounts payable functions, including:
- Processing of staff check requests for payments to vendors and entering into the finance software to process payments.
- Processing payments for monthly utility invoices.
- In partnership with the Superintendent, ensure all P-Card transactions are imported and directed to the correct GL accounts on a monthly basis.
- Completion of vendor invoicing and receiving payments to deposit in the bank.
- Entering all new vendors into financial software programs.
- Completing end-of-year 1099 processing.
- Completes special projects as assigned.
- Performs other related duties/or special projects as assigned.
Qualifications
- Must be 21 years old
- Associate's degree in business, Accounting, or general studies. Or currently pursuing a degree in a related field.
- 1 to 2 years' accounting experience is preferred.
- Highly proficient in utilizing computer software programs.
- Proficient in Microsoft Excel, Word, and Outlook.
Working Conditions/Physical Requirements
- It requires sitting, standing, bending, and reaching. May require lifting to 10 lbs. Requires manual dexterity to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. Requires a normal range of vision and hearing.
- Occasionally called upon to work off-schedule hours (weekends or evenings).
- The work environment can be best described as a typical office environment with expected exposure to hot and cold weather and related conditions, noise, dust, etc., when working throughout the district facilities.
Job Posted by ApplicantPro