Project Coordinator Custom Millwork & Kitchen Design

Job Description

Job DescriptionBenefits:

• Paid time off
• Competitive salary

About Us

We are a family-owned custom millwork and kitchen design company with over 60 years of experience and multiple locations across New York and Miami. We specialize in high-end residential kitchens, custom cabinetry, and millwork installations. We are growing rapidly and looking for a highly organized, proactive team member to help manage operations between the office, field, installers, and project sites.

Position Overview

We are looking for a detail-oriented and dependable Project Coordinator to assist with scheduling, field coordination, inventory management, service follow-up, and project support.

This role is ideal for someone who enjoys both office coordination and hands-on field work. The right candidate will help keep projects moving smoothly from production through installation while ensuring communication between clients, installers, contractors, and our internal team is organized and efficient.

This is a hybrid role involving office responsibilities and site visits throughout NYC and Long Island.

Responsibilities

Office & Operations

Schedule deliveries and installations
Coordinate installer schedules and logistics
Confirm site conditions using photos, measurements, and project details
Track and manage service calls and punch lists
Order replacement parts, hardware, and stock materials
Maintain inventory and stock organization
Communicate with vendors and suppliers
Follow up with clients, installers, and contractors
Ensure project files, notes, and updates are properly documented

Field Responsibilities

Visit job sites for measurements and site verification (12 days per week)
Coordinate with general contractors and other trades onsite
Review site conditions and report issues proactively
Assist with MEP coordination and construction drawings
Ensure installers have all required information before installation
Help solve installation and field-related issues quickly and professionally

Qualifications

Preferred Experience

Experience in construction, millwork, cabinetry, kitchen design, or project coordination
Ability to read construction plans and shop drawings
Familiarity with measurements and field conditions
Experience coordinating installers or subcontractors
Understanding of MEP drawings is a major plus

Skills

Extremely organized and detail-oriented
Strong communication and problem-solving skills
Comfortable managing multiple projects at once
Ability to work independently and take initiative
Tech-savvy and comfortable with Google Workspace, spreadsheets, and project management tools
Reliable transportation and willingness to travel to job sites

Ideal Candidate

The ideal candidate is:

Proactive instead of reactive
Good under pressure
Able to think ahead and prevent problems before they happen
Comfortable speaking with contractors and installers
Organized enough to keep projects and service issues from slipping through the cracks
Looking for long-term growth within a fast-growing company

Compensation

Competitive salary based on experience
Opportunity for growth into project management
Company phone / mileage reimbursement (if applicable)
Full-time position