Job Description
Job Description
Job Title: Office Administrator
Department: Finance
Reports To: Controller
FLSA Status: Non-Exempt
Salary Range: $22 - $27 per hour
Summary:
The Office Administrator plays a critical role in providing administrative and clerical support to the Finance department. This position is vital for maintaining accurate and efficient operations by processing and monitoring accounting tasks. The Office administrator is responsible for managing the incoming accounts payable invoices. This includes some AP coding and entering invoices. This role supports the financial team by ensuring the accuracy and efficiency of operations.
Duties and Responsibilities:
- Manage incoming invoices and distribute them to appropriate personnel.
- Mail vendor payments on a weekly basis.
- Code documents according to company procedures.
- Operate computers with accounting software to record, store, and analyze information.
- Verify figures, postings, documents for correct entry, mathematical accuracy, and proper codes.
- Verify discrepancies and resolve vendor billing issues.
- Reconcile vendor statements.
- Perform general office duties, including filing, answering telephones, ordering company supplies and handling routine correspondence.
- Access computerized financial information to respond to general and specific account inquiries.
- Match packing slips with invoices and record necessary information.
- Light AP invoice coding and entering
- Assist with month-end close.
- Perform other duties as assigned.
Required Knowledge, Skills, and Abilities:
- Proven experience as an Office Administrator or in a similar role.
- Understanding basic accounting principles.
- Proficient data entry skills with a focus on numerical accuracy.
- Hands-on experience with spreadsheets and proprietary software.
- Proficiency in English and MS Office.
- Positive attitude and professional disposition, customer service orientation and negotiation skills.
- High degree of accuracy, strong organizational skills, excellent time management skills, and attention to detail.
- Excellent written/oral communication skills
Education and Experience:
- High school diploma or equivalent; a degree in Finance, Accounting, or Business Administration is a plus.
- 2-4 years of experience in office administration/ accounts payable or general accounting.
Physical Demands:
- Ability to sit for prolonged periods.
- Ability to work in a fast-paced environment.
Work Environment:
- Typical office environment with moderate noise levels.
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Company DescriptionTORO ENTERPRISES HISTORY
With over three decades of industry leadership, Toro Enterprises Inc. stands as the foremost general engineering contractor, expertly handling a comprehensive range of services. Our enduring commitment to quality and innovation has firmly established us as industry leaders. Our Expert Services Include: Street Improvements: From resurfacing to complete overhauls, ensuring high-quality and durable road conditions. Striping and Signage: Implementing vital road safety features with precision and visibility. Structural and Architectural Concrete: Crafting robust and aesthetic concrete structures tailored to each project’s requirements. Underground Utilities: Expert installation and maintenance of essential services, ensuring reliability and efficiency. Traffic Control: Advanced solutions for managing traffic flow and enhancing safety. Earth Moving: Comprehensive earthmoving services to prepare sites for construction and landscaping. At Toro Enterprises Inc., we pride ourselves on our ability to tackle complex projects and deliver exceptional outcomes that consistently exceed our clients' expectations. Email resume to kathy@toroenterprises.com
Company Description
TORO ENTERPRISES HISTORY\r\nWith over three decades of industry leadership, Toro Enterprises Inc. stands as the foremost general engineering contractor, expertly handling a comprehensive range of services. Our enduring commitment to quality and innovation has firmly established us as industry leaders. Our Expert Services Include: Street Improvements: From resurfacing to complete overhauls, ensuring high-quality and durable road conditions. Striping and Signage: Implementing vital road safety features with precision and visibility. Structural and Architectural Concrete: Crafting robust and aesthetic concrete structures tailored to each project’s requirements. Underground Utilities: Expert installation and maintenance of essential services, ensuring reliability and efficiency. Traffic Control: Advanced solutions for managing traffic flow and enhancing safety. Earth Moving: Comprehensive earthmoving services to prepare sites for construction and landscaping. At Toro Enterprises Inc., we pride ourselves on our ability to tackle complex projects and deliver exceptional outcomes that consistently exceed our clients' expectations. Email resume to kathy@toroenterprises.com