Job Description
Data entry specialists will support Company’s Meetings & Events teams with administrative support for accurate data capture and invoice upload into the company’s instance of CVENT. For purposes of clarity, Company is not performing any event management Services under this Work Order.
This is a shared Cvent data entry resource across all M&E teams (US Commercial Strategic
Meetings & Engagements, enterprise Medical Affairs/Development, Global Commercial Congress COE and the Internal Meetings Program).
Data & Compliance Management:
Accurately and efficiently manage and enter key final event financial information into company’s event management system (Cvent).
Ensure data entry is complete and compliant with organizational and industry regulations.
Maintain and update event records and any necessary documentation (hotel contracts, hotel invoices, vendor invoices).
Stay up to date with all applicable regulations and guidelines related to pharmaceutical corporate events.
Quality Controls & Reporting:
Ensure that all program data is managed in line with privacy regulations.
Maintain accurate records of data entry, planner outreach (captured in Smartsheet) and event documentation.
Execute QC checks and reviews on ongoing activity for completeness, accuracy, and compliance to process.
Project Management and Collaboration:
Collaborate with Company's M&E teams, including US Commercial Strategic Meetings & Engagements, Medical Affairs, Global Congress Center of Excellence, Kite Event Planning and M&E agency partners to ensure proactive outreach resulting in the successful close out of programs in a compliant manner.
Provide clear and effective communication to company stakeholders regarding program close out and status.
Oversee and support the maintenance of SOPs, processes, and templates for Cvent data entry as it relates to Company Meetings, Events and Congresses.
Scope excludes HCP reporting and adherence to HCP compliance regulations.
Ideally 2-3 years with strong understanding of using CVENT and budget modules as their primary role is data entry.