Job Description
Job Description
SUMMARY:
The Accounts Payable Clerk is responsible for delivering high quality service to vendors and
creditors, developing and retaining business by providing outstanding service, compiling and
maintaining data relating to accurate and timely payments and reporting, and performing a
variety of administrative tasks that support our overall mission of delivering quality and value.
Reports to: Accounting Manager
PRIMARY FUNCTIONS:
• Process invoices into OHM/Concur system for payment.
• Review invoices for appropriate documentation and approval prior to payment.
• Review all inbound and outbound freight invoices for appropriate documentation and
approval prior to payment.
• Store and maintain accuracy of electronic filing system by properly classifying,
categorizing, and storing AP documents to meet document retention guidelines.
• Distribute Vendor ACH remittances weekly or as needed.
• Process garnishment and tax check request as requested by internal departments.
• Review/address centralized AP email within 1 business day response time.
• Review and follow-up with vendors regarding statements in a timely and efficient
manner.
• Collaborate with internal departments to address invoice discrepancies.
• Communicate and resolve vendor inquiries in a timely manner.
• Assist AP Lead in processing online payment request.
• Assist AP Lead in preparation of 1099s as required at year end.
• Assist Accounting in securing proper documentation for new vendors before set-up.
• Assist in the maintenance of Accounts Payable reports and spreadsheets, as needed.
• Assist in month end closing, including AP and Freight accruals.
• Assist Accounting Leadership team and Accounting Personnel, as necessary.
• Assist AP Lead with vendor account analysis, as needed.
• Other duties as assigned.
QUALIFICATIONS:
• High School Diploma or equivalent.
• Minimum 1 year experience in Accounts Payable processing.
• Strong PC skills and working knowledge of relevant software including Microsoft Office
suite (i.e., ERP systems and Microsoft Office Word, Excel & Outlook).
• Understanding of basic accounting principles, desired but not required.
• Ability to understand and accurately apply basic math skills.
• Ability to responsibly use work related equipment and materials.
• Understanding importance of internal controls.
• Excellent communication skills – written and verbal.
• Attention to detail.
• Ability to plan and organize, good time management skills.
• Ability to retain information (e.g., policies, procedures) or find it as needed.
• Problem solving ability.
• Customer service oriented.
• Ability to operate under pressure of deadlines.
• Cooperative, team oriented, patient, calm under pressure, and able to work independently.
• Ability to function in fast-paced environment.
• Ability to work standard office hours including occasionally mandatory overtime as
needed.
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Company DescriptioniStaffing is a leading employment agency dedicated to connecting job seekers with meaningful employment opportunities. With a passion for helping individuals achieve their career goals, we provide personalized and comprehensive job placement services that cater to diverse industries and job types. Our team of experienced recruiters works diligently to understand the unique needs and aspirations of each applicant and matches them with the best-fit positions in reputable organizations across the nation.
Company Description
iStaffing is a leading employment agency dedicated to connecting job seekers with meaningful employment opportunities. With a passion for helping individuals achieve their career goals, we provide personalized and comprehensive job placement services that cater to diverse industries and job types. Our team of experienced recruiters works diligently to understand the unique needs and aspirations of each applicant and matches them with the best-fit positions in reputable organizations across the nation.